Purchasing Assistant

We are currently seeking a detail-oriented and motivated individual to join our team in the role of Purchasing Assistant. The ideal candidate will play a crucial role in supporting the procurement team in various tasks related to purchasing and supply chain management. The Purchasing Assistant will report directly to the Procurement Manager.

Responsibilities:

Order Processing:

· Assist in processing purchase orders and ensuring accuracy in documentation.

· Collaborate with vendors to confirm order details, lead times, and delivery schedules.

· Track and monitor order status to ensure timely deliveries.

· Request proforma invoices as needed and file appropriately.

· Responsible for managing and purchasing consumable inventory for all facilities.

Vendor Communication:

· Maintain positive relationships with vendors and address inquiries and discrepancies.

· Engage with vendors to discuss pricing, delivery schedules or address any supplier related concerns.

Data Entry and Record Keeping:

· Maintain accurate records of goods ordered and received.

· Assist in maintaining inventory level and updating databases with relevant information.

· Ensure accuracy of data specific to material lead times, pricing, and vendor information.

Logistics Coordination:

· Choose suitable carriers and transportation providers to ensure timely and cost-efficient inbound freight.

· Work with freight forwarders as needed for customs clearance.

· Manage transportation costs by consolidating shipments when possible and minimizing accessorial charges.

· Track shipments in real-time, communicate with transportation providers for updates and notify relevant parties of any delays or issues.

· Coordinate with the warehouse team to ensure timely delivery and receipt of materials.

· Resolve issues like damaged goods or delivery delays by collaborating with carriers and stakeholders for solutions.

Support Strategic Sourcing:

· Assist in researching potential suppliers and gathering information for supplier evaluation as needed.

· Collaborate with procurement team to identify cost-saving opportunities.

· Provide information to support strategic procurement decisions.

Procurement Support:

· Provide administrative support to the procurement team, including filing, document preparation, and general office tasks.

· Assist in preparing reports related to purchasing activities.

· Liaise with internal stakeholders, such as the accounting department and operations, to ensure coordination and alignment with procurement activities.

Qualifications:

· Previous experience in a purchasing or administrative role is preferred.

· Strong organizational and multitasking skills.

· Excellent communication skills with the ability to interact professionally with vendors and team members.

· Detail-oriented with a focus on accuracy in data entry and record keeping.

· Proficient in Microsoft Office Suite, especially Excel.

· Ability to work collaboratively in a team environment.

· Eagerness to learn and adapt to new challenges in a fast-paced work environment.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Purchasing Assistant: 3 years (Required)

Work Location: In person