Purchasing / Administrative Assistant

Q4 is seeking an Administrative Assistantfor our front office to provide support the multiple departments with duties that include ordering supplies, making travel plans, entering shipping tickets, entering Bills of Material, taking meeting minutes and other similar items. This position has Purchasing responsibilities. Assists in front office responsibilities such as greeting visitors, answering phones and coordinating facility / equipment repairs.

RESPONSIBILITIES

• Receive purchase requisitions; prepare PO’s, route for review/approval.
• Submit purchase orders to vendors and assist with RFQ process.
• Identify cost saving opportunities.
• Provide administrative support with preparing documents and spreadsheets, data entry, light calendar management, booking travel, preparing folders, coordinating meetings, submitting security clearances, coordinating visas and similar activities.
• Answer, screen and forward incoming telephone calls.
• Coordinate repairs and services for equipment and facility; keep records, liaise with building manager and schedule vendors including but not limited to cleaning, pest control and garbage.

REQUIREMENTS

• Knowledge of standard office processes as well as scheduling, typing, data entry, taking meeting notes.
• Must have knowledge of Microsoft Office products including Word, Excel and PowerPoint.
• Must demonstrate a record of dependability, work effectively with minor supervision, strong organization, computer and time management skills and comfortable working under deadline pressure.
• 2 or more years related experience.
• Prior experience in purchasing helpful.

SCHEDULE

• Full-time Schedule Options: Full time with hours on Monday – Thursday 7 am – 5pm; and, Friday 7 am – 11 am OR Monday – Friday 8am – 5pm

BENEFITS

Growing company in the Orlando area offering competitive salary and benefits including FIVE WEEKS OF TIME OFF (PTO plus paid holidays) per year, medical, dental, vision insurance, and supplemental insurance. 401k and profit sharing! Opportunity for growth!

OTHER

Q4 is a Florida drug free workplace and an equal employment opportunity employer. This employer participates in E-verify, background checks, and drug screenings.

Q4 was named a Top Workplace by the Orlando Sentinel!