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Form of workThis is a sensitive government position.
The GBI will follow State Personnel Board Rules for current state employees.
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Please review the GBI Employment Disqualifiers before applying for this position. Employment for the selected candidate(s) is contingent upon the successful completion of a GBI background investigation including criminal, credit and driver's history checks, polygraph examination, fingerprinting and drug screening.
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The GBI follows the Federal statute regarding illegal drug use and is a drug-free workplace. Although some states have legalized recreational drug use, applicants who currently use illegal drugs or controlled substances will be subject to disqualification from employment with the GBI.
Purchase/Procurement Agent 1 (FEP020; Pay Grade: I)Develops and applies professional knowledge of the procurement field to include the Georgia Procurement Manual (GPM) and related rules and regulations. Develops an awareness and understanding of legal implications and internal controls. Attends required training.
Purchase supplies, equipment, vehicles, or services necessary for the operation of an agency, division, or office. Creates purchase orders from requisitions entered by other employees. Obtains appropriate documentation to support the purchase order.
Assists in the development of documents such as Request for Quotes (RFQs) and Sole Source solicitations. Posts solicitation in Team Georgia Marketplace and/or the Georgia Procurement Registry. Participates in the vendor response evaluation process. Conducts analysis of vendor responses.
Administers and maintains annual maintenance/service agreements and contracts.
Reviews monthly Visa card transactions for correct chart field coding and verifies required documentation. Communicates policies and information pertinent to purchasing procedures as appropriate to other employees.
Purchase/Procurement Agent 2 (FEP021; Pay Grade: J)Develops and applies professional knowledge of the procurement field to include the Georgia Procurement Manual (GPM) and related rules and regulations. Develops an awareness and understanding of legal implications and internal controls. Attends required training.
Purchase supplies, equipment, vehicles, or services necessary for the operation of an agency, division, or office. Creates purchase orders from requisitions entered by other employees. Obtains appropriate documentation to support the purchase order.
Assists in the development of documents such as Request for Quotes (RFQs), Sole Source and Request for Proposals (RFPs). Creates and posts solicitation in Team Georgia Marketplace and/or the Georgia Procurement Registry. Participates in the vendor response evaluation process. Conducts analysis of vendor responses.
Reviews monthly Visa card transactions for correct chart field coding and verifies required documentation. Communicates policies and information pertinent to purchasing procedures as appropriate to other employees.
Purchase/Procurement Agent 3 (FEP022; Pay Grade: K)
Develops and applies professional knowledge of the procurement field to include the Georgia Procurement Manual (GPM) and related rules and regulations. Demonstrates an awareness and understanding of legal implications and internal controls. Attends required training.
Purchase supplies, equipment, vehicles, or services necessary for the operation of an agency, division, or office. Creates purchase orders from requisitions entered by other employees. Obtains appropriate documentation to support the purchase order.
Assists in the development of documents such as Request for Quotes (RFQs), Sole Source and Request for Proposals (RFPs). Creates and posts solicitation in Team Georgia Marketplace and/or the Georgia Procurement Registry. Participates in the vendor response evaluation process. Conducts analysis of vendor responses.
Administers and maintains annual maintenance/service agreements and contracts. Utilizes tools to track and document spend and savings information in accordance with standard format. Generates reports and queries in TGM/Peoplesoft as needed.
Reviews monthly Visa card transactions for correct chart field coding and verifies required documentation. Communicates policies and information pertinent to purchasing procedures as appropriate to other employees. Processes requests for new cards or card cancellation in the Bank of America Works system.
Assists APO in the development and review of purchasing and purchasing card policies.
Understands the fundamentals of developing and capturing best practices and lessons learned. Documents and applies best practices and lessons learned in accordance with established formats.
ESSENTIAL JOB FUNCTIONS:
- Good time management skills.
- Ability to multi-task
- Strong oral and written communication skills.
PHYSICAL REQUIREMENTS:
The incumbent will occasionally be required to stand; walk; reach with hands and arms; stoop and kneel.
WORK ENVIRONMENT:
This position requires the incumbent to work in an office setting which includes shared office space with other employees.
NOTE: This position may require some travel and operating a state vehicle. A valid Georgia driver's license is required.
Purchase/Procurement Agent 1 (FEP020; Pay Grade: I; $40,500 - $53,000)
Associate degree in business administration, public administration or a directly related field from an accredited college or university OR Two years of experience in a purchasing environment providing support in collecting bids, completing procurement documents and related functions
Must obtain certifications from the Department of Administrative Services (DOAS) as a Georgia Certified Purchasing Associate (GCPA) within 12 months of employment if not currently held.
Purchase/Procurement Agent 2 (FEP021; Pay Grade: J; $44,000 - $57,500)Bachelor's degree in business administration, public administration or a directly related field from an accredited college or university OR Four years of experience in a purchasing environment OR Two years of experience at the lower-level Purchase/Procurement Agent 1 (FEP020) or position equivalent.
Must obtain certifications from the Department of Administrative Services (DOAS) as a Georgia Certified Purchasing Associate (GCPA) and Georgia Certified Purchasing Card Administrator (GCPCA) within 12 months of employment if not currently held.
Purchase/Procurement Agent 3 (FEP022; Pay Grade: K; $48,500 - $64,500)Bachelor's degree in business administration, public administration or a directly related field from an accredited college or university AND Two years of experience in a purchasing environment OR Six years of experience in a purchasing environment OR Two years of experience at the lower-level Purchase/Procurement Agent 2 (FEP021) or position equivalent.
Possesses certifications from the Department of Administrative Services (DOAS) as a Georgia Certified Purchasing Associate (GCPA), Georgia Certified Purchasing Card Administrator (GCPCA) and Georgia Certified Purchasing Manager (GCPM).
Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.
PREFERRED QUALIFICATIONS:
Preference will be given to applicants that, in addition to meeting the minimum qualifications, possess one or more of the following:
1. One year of experience in a State of Georgia purchasing office/environment that utilizes TGM/PeopleSoft (e.g., entering requisitions, Purchasing card reconciliation, purchase orders, sourcing events).
The GBI reserves the right to close this job announcement once a qualified applicant pool has been identified.
- Due to the volume of applications we receive, we are unable to provide information on application status by phone or by e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Applicants who are not selected for an interview will not receive notification.
- Foreign Education: Applicants who have completed part or all of their education outside the U.S. must have their foreign education evaluated by an accredited organization to ensure that the foreign education is equivalent to education received in accredited educational institutions in the U.S. This evaluation must be a course-by-course evaluation that includes each completed course/subject and the U.S. credit equivalent.Applicants must submit (2) copies of the credential evaluations to the address noted above by the deadline. For a listing of services that can perform this evaluation, see the National Association of Credential Evaluation Services website at http://www.naces.org/members.htm.
- Due to budget constraints, the GBI is unable to sponsor or take over sponsorship of an employment visa.
- Applicants must present a professional image during all phases of the GBI hiring process, to include when interviewing, either in-person or virtually. The attire and appearance of applicants interviewing must be what is generally accepted as both professional and appropriate for a business work environment.
