Proposal Specialist

Position Impact

The Proposal Specialist works with proposal managers, capture managers, and technical teams to coordinate and help develop sales proposals and statements of interest, primarily.

This opportunity can be based in our Irving, Los Angeles or Phoenix office!

The Work You'll Do 

• Schedules, facilitates, and documents simple proposal kick-off and color review milestones in accordance with best practices for proposal development.
• Work is closely monitored and overseen by Manager for accuracy, timeliness, quality, etc.
• Compiles and distributes meeting notes, action items, and review comments from all proposal meetings.
• Performs detailed analysis of Advertisement, SOQ, and RFP requirements; prepares compliance matrices/outlines and schedules and coordinates tasks for the proposal team.
• Communicates and follows up on technical team content development deadlines.
• Coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, graphics/print teams, and corporate input [such as legal, HR, and financial]).
• Identifies and prioritizes tasks, develops proposal production schedules for review by Manager.
• Reviews all work product, ensures completions of assignments, and adherence to internal best practices and quality control objectives.
• Edits and reviews technical sections.
• Ensures incorporation of all changes from review meetings.
• Enters key proposal data/milestones into CRM.
• Supports sales interview teams, if needed, with Senior Manager oversight.
• Collaborates with graphic designers to develop proposals and presentations.
• Other duties as assigned.

The Qualifications You'll Need 

• Normally a 4-year degree required in English, marketing, journalism, communications, or applicable field is required
• 1-2 years of experience with RFP responses and some section writing experience

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law. 

Unsolicited resumes from third party agencies will not be accepted.

Location: Irvine, CA

Core Business Hours: 8:00 AM - 5:00 PMEmployment Status: Full-Time 

Internal Requisition ID:2023-10427

Salary Range: $75,000 - $90,000

Salary dependent upon experience and geographic location

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Please be advised that Gannett Fleming may require you to attest to your vaccination status and provide proof of Covid-19 vaccination. Regulatory requirements remain fluid at this time and Gannett Fleming will abide by Covid-19 mandates impacting our business as well as meet the requirements of our clients. Valid religious and medical exemptions will be reviewed and considered in accordance with applicable law.