Property & Lease Manager

Salary : $87,152.00 - $111,238.40 Annually
Location : Bend, OR
Job Type: Full Time
Job Number: 20230228
Department: Administrative Services - City Hall
Division: Real Estate
Opening Date: 01/10/2024
Closing Date: 1/31/2024 12:00 PM Pacific
Summary
The City of Bend is currently accepting applications for one (1) full-time, regular Property & Lease Manager in the Real Estate department. This opportunity is represented by the City of Bend Employee Association (COBEA), and is FLSA exempt (overtime ineligible).
To be considered for this position, applicants must have a complete application that includes all of the following items:

• The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
• Attached formal Cover Letter (required)
• Attached formal Resume (required)
• Attached valid Credentials, Certifications and Licensing (if applicable)

Applicants must provide certification that they are a veteran or disabled veteran to receive veteran's preference. For more information click .
Applications received by Wednesday, January 31, 2024 (01/31/2024) at 12:00 pm (noon) PST will receive preference for initial review, but position shall be Open Until Filled.
Position Summary
As a member of the Real Estate Department, the Property & Lease Manager reports to the Real Estate Director and is assigned to manage and administer City-owned properties; negotiate and manage leases on behalf of the City and as tenant in non-City-owned property; work with Real Estate Director on the acquisition and disposition of City-owned real properties; negotiate and manage approximately 200 leases of City-owned real property by non-City tenants; and provide general real property, airport leasing, and right-of-way consulting for the City.
Functions, Duties and Responsibilities
Essential Functions Include:
The information provided below encompasses the essential functions and capabilities linked with this position.
Duties and Responsibilities
The individual in this position is expected to engage in the following work-related activities.

• Works with Real Estate Director to manage and lead the development, implementation and administration of programs, policies, procedures and guidelines pertaining to the management of City-owned real and right of way properties.
• Works with Real Estate Director to manage and lead the negotiation of leases, rental agreements, permits and easements for City-owned real properties; administers leases, including at the Bend Municipal Airport, to ensure compliance with terms and conditions.
• Works with Real Estate Director to manage and lead the acquisition, sale and/or deed transfer of real City-owned and right of way properties; retains real estate appraisers, reviews property tax and other data sources to determine market value of real property for purchase or sale; advises regarding real property values.
• Works with Real Estate Director to manage and ensure the integrity of the right-of-way and real property data base to ensure efficient retrieval of information pertaining to right of way, City-owned properties and on-going status reports.
• Reviews lease revenue records to ensure compliance with lease agreement terms and conditions.
• Works with the Facilities Division Director to develop annual maintenance program for real City-owned and right-of-way properties to ensure best real estate management practices and compliance with City, State and Federal policies, procedures and standards; reviews and approves contractor invoices. Researches and investigates legal and other issues regarding potential or existing sites, such as value, ownership, environment, zoning and various types of encumbrances, assessment of potential uses, identifies potential customers or appropriate actions.
• Under the direction of the Real Estate Director, works with the City Attorney's Office and the Procurement and Public Contracts Department to prepare contracts for appraisal and environmental review, orders and reviews preliminary title reports, reviews closing documents with appropriate City personnel and ensures all documents are accurate and handled as required and include conditions of sale as negotiated by the City Council; distributes and files acquisition documents as appropriate.
• Works with Real Estate Director to develop and manage program biennial budget.
• Responsible for the continued implementation and administration of the Property Management software ProDIGIQ.
• Manages compliance with governmental regulatory requirements.
• Complies with safety requirements of the position and actively promotes safe work practices.
• In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.
• Performs related duties as necessary to achieve the objectives of the position.

Knowledge, Skills and Qualifications
Skill Profile
The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.

• Promotes professional and courteous behavior with a creative approach to problem resolution that creates a positive experience for the tenant/customer.
• Exhibits leadership to staff, work teams and fellow employees. Serve as a model for accomplishing City's vision and goals. Creates an environment in which employees are focused on producing excellent quality results.
• Maintain working knowledge of real estate and lease contract administration including but not limited to cell tower leases, airport/aviation leases, commercial real estate transactions, and land swaps.
• Property management principles, methods and practices.
• Legal aspects of real estate leases.
• Maintain working knowledge of the form and content of purchase and sale agreements, ground lease agreements, commercial lease agreements, license agreements, and operator agreements.
• Local, state and federal laws, codes and regulations pertaining to the acquisition and disposition of real property.
• Principles, practices and methods of managing right-of-way and municipal airport property.
• Administrative principles and methods including goal setting, program development and program implementation.
• Principles and practices of budget development and administration.
• Legal aspects of real estate transactions and closing documents; and Uniform Relocation Act (URA).
• Manage a high volume of tasks at one time, including organizing and prioritizing own work and the work of others.
• Work independently with minimum direction while also working as part of a team and collaborating with others.
• Demonstrate a high attention to detail.
• Maintain working knowledge of software programs such as Microsoft Office including Word, Outlook, Excel and PowerPoint and other interactive computer programs as well as cooperating common office equipment.
• Applying technical knowledge in property management principles.
• Planning and scheduling work.
• Budget preparation.
• Developing, implementing and managing programs and operations.
• Preparing reports supported by statistical and other documentation.
• Using computer software including word processing, spreadsheets, and interactive computer programs, operating common office equipment.
• Communication, interpersonal skills as applied to interaction with co-workers, supervisors, the general public, and other stakeholders sufficient to exchange or convey information to provide and receive work direction.
• Exercising sound independent judgement within established guidelines.

Ability Requirements
The following capabilities are required to perform the essential functions of this position.

• Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person.
• Understand, remember, communicate and apply complex oral and/or written instructions and factual information.
• Remain in a stationary position (sitting or standing) for extended periods of time, occasionally stand, walk, stoop or kneel for extended periods of time.
• Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
• Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.
• Work is generally performed in an office setting with travel required to off-site locations.
• Ability to occasionally travel locally and regionally.

Education, Experience, Certifications and/or Licenses
The following are the qualifications for this position.
Minimum Qualifications

• Bachelor's degree (B.A./B.S.) from four-year college or university or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities as outlined in this job description.
• 4 to 5 years' experience in a similar position and/or performing similar tasks.
• Current and valid Driver's license per City policies outlined in the Employee Handbook.

Preferred Qualifications

• Knowledge of property management requirements of the Federal Aviation Administration
• Knowledge of land development process and Oregon land use laws.

Classification Framework:Property & Lease Manager

• To view the full Classification framework,

Diversity & Equal Opportunity Employer Statement
The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.
Employee Benefit Overview
August 1, 2023 - July 31, 2024
Regular Full Time Benefits:
Coverage is effective on the first day of the month, coinciding with or following date of hire.
(If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision and Prescription Coverage
Underwritten by PacificSource Health Plans
Full-time employees currently pay 10% of the total monthly premium. Benefit-eligible part-time employee premiums are pro-rated according to their regularly-scheduled hours, either at 50% (employees working 20-29 hours per week) or 75% (employees working 30-39 hours per week) of the full monthly premium.
Employee monthly premium: Employee Employee & Dependents
Full-time Employees $ 62.76 $156.90
Part-time 1 Employees (30-39 hours per week) $156.90 $392.24
Part-time 2 Employees (20-29 hours per week) $313.80 $784.48
Health Reimbursement Account (HRA)
Third Party Administrator -- PacificSource Administrators (PSA)
This is an employer-funded account designed to reimburse employees for IRS-qualified medical expenses. Reimbursements are tax-free, and any unused HRA Comp-A fund amounts at the end of the plan year are transferred to the employee's VEBA account following first full year of employment (see below for VEBA account information). Coinsurance (Med-G) funding remaining at plan year end is forfeited and does not roll to the VEBA.
Employee monthly premium portion: Employee Employee & Dependents
Full-time Employees HRA (Comp - A) $2,000 $4,000
Coinsurance (Med - G) $1,250 $1,781
Part-time 1 Employees HRA (Comp - A) $1,500 $3,000
(30-39 hours per week) Coinsurance (Med - G) $937.50 $1,335.75
Part-time 2 Employees HRA (Comp - A) $1,000 $2,000
(20-29 hours per week) Coinsurance (Med - G) $625 $890.50
Employees also have the option to self-fund a Flexible Spending Account (FSA) for unreimbursed medical expenses to offset potential out-of-pocket liability under the medical/dental plans and potentially shelter their HRA Comp-A account to allow for larger rollover to their VEBA account at plan year end.
First Stop Health - Telemedicine: The City of Bend provides First Stop Health (FSH) telemedicine benefits for FREE to all medical-enrolled employees and up to seven (7) of their immediate family members.
Dental Plan
Underwritten by MODA
$2,000 calendar year benefit maximum per covered individual includes $1,000 one-time orthodontia benefit.
Full-time employees currently pay 10% of the total composite monthly premium. Part-time benefit-eligible employee premiums are pro-rated according to their regularly scheduled work hours (50% for employees working 20-29 hours per week; 75% for those working 30-39 hours per week).
Employee composite monthly premium: Employee with/without Dependents
Full-time Employees $12.70
Part-time 1 Employees (30-39 hours per week) $31.74
Part-time 2 Employees (20-29 hours per week) $63.48
VEBA Plan
Administered by HRA VEBA
Individual employee account that receives tax-free rollover amounts from the City-funded HRA Comp-A account remaining at the end of each plan year. The account belongs to the employee and may be invested in mutual funds similar to deferred compensation. The account can grow, tax free, and be used for future medical expenses and can be used either while still employed or after separation/retirement.
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Life, Personal Accident (AD&D) & Long-Term Disability Plans
Underwritten by New York Life
Group Basic Term Life Insurance: Benefit-eligibl...