Promotions Specialist

About the Texas Lottery Commission

Our Mission Statement: The Texas Lottery is committed to generating revenue for the State of Texas through the responsible management and sale of entertaining lottery products. The Texas Lottery will incorporate the highest standard of security, integrity, and responsible gaming principles, set and achieve challenging goals, provide quality customer service and utilize a team approach.

Texas Lottery Commission is a great place to work!

Our headquarters is located on the new Texas Capital Mall in the George H.W. Bush Building directly across from the Bob Bullock Museum and across from the University of Texas. We have multiple field offices across the state. We provide free parking for all our employees.

We offer competitive compensation, including an upcoming 5% salary increase for all employees which will take effect September 1, 2024; merit increases for outstanding performance; longevity payments after two years; opportunities for hybrid work from home for qualifying positions; generous paid leave; health insurance; dental and vision insurance; numerous state and federal holidays; tuition assistance; state employee discounts; 401(k) and 457 and a cash balance pension for employees entering state service after September 1, 2022.

Resumes submitted through Indeed are NOT accepted by this agency. You must apply through the CAPPS Recruit link listed below in order to be considered for this job.

To apply for this job, please copy and paste this link: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00040524&tz=GMT-06%3A00&tzname=America%2FChicago

Job Summary:

Performs moderately complex (journey-level) promotions work for the Promotions Section of the Advertising and Promotions Department of the Lottery Operations Division. Work involves contract management and oversight of agency promotional events including but not limited to fairs and festivals, sporting events, and retailer promotions. Work involves recommending and developing specifications and inventory for promotional products. Works under general supervision with limited latitude for the use of initiative and independent judgment. This position’s daily activities are coordinated by the Promotions Coordinator and reports directly to the Advertising and Promotions Manager.

Qualifications:

· Graduation from an accredited four-year college or university with a degree in Business Administration, Marketing, Communications, or a related field is required. (Relevant marketing and/or promotions work experience may be substituted for college on a year-for-year basis.)

· Experience with personal computers to include experience with Microsoft Word, Microsoft Excel, multi-user databases, and e-mail is required.

· Two years experience in promotions, special events, advertising, or marketing is preferred.

· Experience in contract management or purchasing is preferred.

· Experience managing multiple priorities, tasks, and functions is preferred.

· Willingness to work irregular hours when needed as part of a shifted weekly schedule, including nights, weekends, and holidays in order to accommodate experiential and promotional events is required.

· Willingness to travel 25% for job-related purposes is required. (Use of personal vehicle for work-related travel is required in compliance with State and Agency travel rules and procedures.)

· Applicants selected for an interview will be required to complete a written exercise at the conclusion of the interview and to be submitted within a set timeframe.

Knowledge, Skills, and Abilities:

· Knowledge of marketing and promotional techniques.

· Knowledge of state and federal laws, regulations, and requirements relevant to program area.

· Ability to communicate effectively, orally and in writing, including general and technical specifications and procedures.

· Ability to coordinate multiple priorities, organize competing priorities, follow instructions, and meet strict guidelines in a fast-paced environment.

· Ability to plan, coordinate, and implement sales promotions, merchandising programs, and special events.

· Ability to perform tasks with a high degree of accuracy and attention to detail.

· Ability to establish and maintain effective working relationships with Commission management, other Commission employees, vendors, and the public.

· Ability to demonstrate superior customer service skills by maintaining a pleasant and professional manner while communicating with others in a timely manner.

· Ability to work successfully in a team environment.

· Ability to exercise good judgment and make sound decisions affecting the operations of department functions.

· Ability to lead independent projects with general supervision.

Physical and Mental Requirements:

· Must be able to sit or stand for extended periods of time, work under deadlines, and operate standard office equipment and software.

· Must be able to work in a non-office environment during promotional events (fairgrounds, arenas, stadiums, etc.) in varying weather conditions.

· Must be able to properly lift cases of promotional product and assemble promotional displays that weigh as much as 30 lbs.

Essential Job Functions:

· Develops, plans, implements, and monitors promotional events appropriate to the agency’s advertising and promotions strategies and advertising sensitivities by:

o assisting in the development of promotional event recommendations;

o timely and accurately processing all promotional event documentation to include creating, routing, and tracking of event contracts and approval forms, submitting and tracking of purchase orders, requesting and ordering scratch tickets for promotions, and completing requests for promotional products;

o working with promotional event vendors to ensure the agency maximizes promotional opportunities with media placements, signage, and other marketing elements;

o directing promotional event vendors with the development and oversight of promotional activities;

o monitoring of contractual deliverables, reconciling event invoices and providing post-event evaluations;

o ensuring promotional event vendors adhere to agency’s approved contract, promotional guidelines, concepts, and legal requirements;

o maintaining the Promotional Event Management system.

· Develops, plans, and implements agency promotional product appropriate to the agency’s advertising and promotions strategies by:

o assisting in the development of promotional product recommendations;

o working as liaison to the promotional products vendor(s);

o preparing work orders for appropriate approval and other related product documentation;

o preparing detailed technical specifications as required;

o submitting and tracking of purchase orders and working with the Purchasing and Facilities Departments to track the procurement and delivery;

o tracking, inventorying, and reporting on the inventory of promotional product in Lottery Warehouse, Lottery Headquarters, Lottery Claim Centers, and the Lottery Operator district offices;

o processing promotional product shipping requests for Lottery Claim Centers, Lottery Operator district offices, donations, and other requests in accordance with Lottery procedures;

o working with other agency staff as appropriate on the development and evaluation of promotional products;

o maintaining the Purchase Order system.

· Attends promotional events in accordance with the agency’s advertising and promotions strategies by:

o overseeing promotional event operations;

o providing contractual oversight of event contract deliverables;

o directing the Lottery Operator with the coordination and oversight of promotional activities;

o assisting in player education on Lottery products and conveying educational information to the public.

· Provides coordination and oversight of retailer promotions to the agency’s advertising and promotions strategies by:

o timely and accurately processing all promotional event documentation;

o developing and routing promotional products allocations;

o directing the Lottery Operator with the development and oversight of promotional activities;

o reviewing and analyzing post-event reporting and evaluations;

o maintaining the Promotional Event Management system.

· Maintains complete and accurate scratch ticket reconciliation files and other related documentation.

· Maintains and updates promotional events web page on the Texas Lottery website.

· Submits timely and accurate travel requests and travel vouchers.

· Researches and provides reports and cost/benefit analysis on promotional events, products, and other promotional related activities as directed.

· Conducts surveys to determine the effectiveness of promotional and retailer practices and potential new marketing opportunities.

· Coordinates and maintains accurate files in accordance with the agency records retention schedule and may perform records retention duties.

· May train staff on promotional duties, tasks, and other assignments.

· Attends meetings with Lottery vendors as needed.

· Performs related duties and completes special projects as assigned.

The Texas Lottery Commission is an Equal Opportunity Employer

APPLICATION PROCESS

Applications must be completed online through CAPPS Recruit by 11:59 p.m. on the posting's closing date. When a job opening is posted Open Until Filled, it is best to apply as quickly as possible, as the posting may close or be placed on hold at any time with or without prior notification.

All applicants must submit a thoroughly completed on-line application through CAPPS Recruit, answering all applicable questions, whether starred with an asterisk or not. Applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

Instructions for completing the on-line State of Texas Application for Employment can be found here:

https://www.texaslottery.com/export/sites/lottery/About_Us/Employment_Opportunities/how_to_apply.html

Please be aware that additional information or documents will not be accepted for purposes of determining eligibility after the closing date.

Applications will NOT be accepted via mail, hand delivery, fax or email.

Qualified applicants selected for interviews will be contacted by the agency. If you are scheduled for an interview and require any reasonable accommodation in the interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

All candidates recommended for a position will be subject to an extensive criminal background investigation, including fingerprinting. The State Lottery Act contains provisions that set out causes for rejection if applicable. All positions are employment at will.

Inquiries regarding the status of an application will be answered as time and agency resources allow.

RELATED MILITARY OCCUPATIONAL SPECIALTY CODES

Veterans, Reservists, or Guardsmen with a MOS or additional duties or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are encouraged to apply.

Additional Military Crosswalk information can be accessed at:

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_InformationandCommunication.pdf

SELECTIVE SERVICE REGISTRATION

In accordance with legislation effective September 1, 1999, male candidates aged 18 to 25 are required to show proof of selective service registration (or exemption) prior to an offer of employment. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office.

E-VERIFY

This employer participates in E-Verify and will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

Job Type: Full-time

Pay: $45,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Payment frequency:

• Paid monthly

Schedule:

• Day shift
• Nights as needed
• Weekends as needed

Application Question(s):

• Are you willing to work irregular hours, nights, weekends, and holidays as required?
• Do you have experience with the following required software: MS Word, MS Excel, multi-user databases, and email?

Education:

• Bachelor's (Preferred)

Experience:

• promotions, marketing, special events: 2 years (Preferred)

Work Location: In person