Projects and Systems Associate

Purpose

The Projects and Systems Associate plays a vital role in advancing Safety Plus's mission by supporting the successful completion of company-wide initiatives and ensuring the seamless functioning of our operational systems. Through configuring and maintaining mission-critical systems, as well as ensuring the integrity and accuracy of data within those systems, this role helps to facilitate the effective execution of our safety solutions.

Responsibilities

• Routine System Audits and Reporting:

  • Conduct regular audits of company systems to ensure compliance and data integrity.

  • Generate reports summarizing system performance and any identified issues or improvements.

• Data Entry and Periodic Updates:

  • Manage data entry tasks and maintain accurate records within company systems.

  • Perform periodic updates to ensure information is current and relevant.

• General Administrative Assistance:

  • Provide administrative support to the VP of Projects and Systems Management, including scheduling meetings and managing communications.

  • Assist with document preparation, proofreading, and formatting.

• Account Configuration and Access Management:

  • Configure accounts within systems to ensure correct company and employee access levels.

  • Monitor and manage user permissions to maintain security and compliance standards.

• Workflow Optimization:

  • Collaborate with team members to build workflows that maximize efficiency in operational processes.

  • Identify areas for improvement and implement solutions to streamline workflows.

• System Capabilities Research:

  • Conduct research on system capabilities to facilitate process improvements and enhance productivity.

  • Stay updated on industry trends and best practices related to system management.

• Project Logistics Organization:

  • Utilize company software to organize project logistics.

  • Document important action items and ensure timely follow-up on project-related tasks.

Competencies and Qualities

Qualified candidates must have the following competencies and qualities:

• Demonstrated ability to communicate effectively, both orally and in writing.

• Active listening skills to understand instructions and respond appropriately.

• Proven ability to think critically and analyze situations to develop effective solutions.

• Ability to manage multiple tasks, prioritize workload, and maintain accuracy in data entry and record-keeping.

• Capacity to understand and adhere to established processes and procedures.

• Flexibility to adapt to changes or new requirements as needed.

• Demonstrated understanding of the importance of confidentiality and discretion in handling sensitive information.

• Self-motivated and able to manage time effectively to meet deadlines and accomplish tasks with minimal supervision.

Education, Experience, and CertificationsRequired

• High school diploma or equivalent.

• Proven experience in system administration, data management, or administrative support roles.

• Proficiency in Microsoft Office Suite and experience with various software applications.

Preferred

• 4-year college degree in Business, Education, or a related field

• Familiarity with project management concepts and software tools is a plus.