Project/Program Manager Iv

Description

In view of the Governor's Executive Order 21-29 , proposer(s) who are selected for a Contract/Price Agreement award under this requisition will be required to submit additional information and comply with the following:

If selected for award of a Work Order Contract, Proposer shall be required to certify during the term of the contract or the duration of EO 21-29, whichever expires or terminates first, that contractor has obtained Proof of Vaccination from all Workers providing goods or services at an Agency Worksite are Fully Vaccinated against COVID-19 or have met the requirements for an exception under paragraph 6 of EO 21-29.

Due to the nature of our business needs, please only propose candidates who are fully vaccinated and willing to provide proof of vaccination.

The Office of Information Services (OIS) is a shared service provider for the Oregon Health Authority (OHA) and Oregon Client (ODHS). OIS provides the technology systems and services that support more than 15,000 OHA and ODHS agency staff at local offices and facilities around the state. These systems and services help the two agencies determine client service program eligibility; provide medical, housing, food and job assistance; provide addiction, mental health, vocational and rehabilitative services; protect children, seniors and people with physical and/or developmental disabilities; process claims and benefits; manage provider licensing and state hospital facilities; and promote and protect the state public health.

OIS seeks a Program/Project Manager 4 to support critical management of timelines, project details, oversight and review, and mitigation tasks in connection with the overhaul of operation systems utilized by the State of Oregon Aging and People with Disabilities (APD), Office of Developmental Disabilities Services (ODDS) and Oregon Health Authority (OHA) and affecting the operational system of supports for Home Care Workers (HCW), Personal Support Workers (PSW) and Oregon Health Authority (OHA) Personal Care Attendants (PCA).

This position will support multiple processes and activities in connection with program planning and implementation. The Project Manager will need strong verbal and written communication skills with the ability to lead various stakeholders forward to consensus.

This key person will need to show experience leading technology projects for at least five (5) years.
An expert in Microsoft Project, Office 365, and Teams with a PMP certifications from PMI is a must.

Tasks:
The duties will include, but are not limited to the following:

• Create and manage a detailed project schedule
• Maintain timelines, milestones and critical paths
• Monitor and control programs to assure timely completion
• Monitor risks and come up with appropriate mitigation strategies before risks become issues
• Schedule and conduct stage gate review meetings with leadership
• Advise on and escalate key issues that impact the schedule
• Ensure all resources are allocated to the appropriate tasks
• Devise ad-hoc reports that will be needed for senior management to make informed decisions
• Assess opportunities for improvement
• Complete a gap analysis
• Create a change management plan
• Create an implementation plan
• Create a training plan
• Implementation of future state
• Create a sustainability plan

REQUIRED Skills and experience:

• PMP Certification from PMI required
• Excellent teamwork capabilities
• Five years or more of proven technology project leadership experience is mandatory
• Proficiency in presentation skill
• Master skills involving follow up, follow through, and interpersonal communication
• Proven experience and ability to meet all project management requirements, to the greatest degree required
• Expert capabilities in Microsoft Project, Office 365, and Teams
• Excellent written and oral communication skills
• Strong organizational and team building skills
• Strong facilitation and group convening skills
• Must display professionalism and courtesy when dealing with the public and department staff.
  Must consistently treat co-workers, stakeholders and partners with dignity and respect.
• A sense of urgency

Please make sure resumes submitted CLEARLY reflect the required skills and experience.
Resumes that do not reflect the required skills will be rejected , regardless of how you respond to the Qualifications section.

Covendis rate card description for a Program/Project Manager IV:

Individuals with successful project management experience limited to projects of small scope, limited risk and complexity and/or of short duration. Individuals at this level will typically be assigned to manage projects under the direction of a State supervisor or manager. Individuals with this level of experience are suitable for small Client Agency projects with clear, achievable outcomes, or in assignment as project support on larger projects. Individuals at this level can also be used to in the capacity of a Project Controller, provided that they can satisfy the basic requirements of that position.
Advanced level: Individuals with a mastery of project management skills, qualifications and experience. This individual shall function effectively with very little supervision, while maintaining a high professional standard. They are assigned to extremely complex and/or high risk projects that reflect the highest priorities of state government. These individuals are comfortable working with the highest levels of state government and are able to contribute to the furtherance of the states' objectives. These individuals have the necessary skills and experience to assist in statewide project portfolio management and/or IT Investment Management.

Covendis rate card rates for a Program/Project Manager IV:

Our primary criteria are the qualifications and experience of the proposed key person. Please propose your strongest candidate , at a rate less than or equal to the maximum.

Interviews will be conducted via MS Teams. Interview times will reflect Pacific Standard Time.

Due to circumstances beyond our control, we anticipate two weeks or more for the background check completion for the selected candidate.

Key Person will be working remotely .

Telecommuting will be contingent upon the key person providing his/her own adequate computer, monitor(s), high-speed Internet connection, and telephone, and be readily available during normal working hours via phone, email and instant message (MS Teams). Access to Agency systems will be provided via Citrix Remote Desktop, VPN, or similar software. No hardware or additional software will be provided at the key person's home site or his/her PC, unless a specific device is required to perform assigned duties (such as Multi-Factor Authentication devices).

Work schedule is typically Monday - Friday, 7 AM - 5 PM or 8 AM - 6 PM Pacific Standard Time.

Estimated Duration
01/17/2022 - 07/15/2022
Schedule
Days
Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No
Hours/Day
8
Time Zone
PST Shifts Start Time End Time Description Active Shift 1 8:00 AM 5:00 PM Regular Day Yes
Type Category Qualification Description Competency Required CertificationsOthersPMP CertificationRequired YesSkillsOthersCommunication skills - both verbal and written Expert (10+ Years)YesSkillsOthersMicrosoft Office 365 Advanced (7-9 Years)YesSkillsOthersMicrosoft Project Advanced (7-9 Years)YesSkillsOthersMicrosoft Teams Advanced (7-9 Years)YesSkillsOthersPlanning and management Expert (10+ Years)YesSkillsOthersPresentation Skills Expert (10+ Years)YesSkillsOthersProject Management Expert (10+ Years)YesSkillsOthersTeam Work Expert (10+ Years)YesSkillsOthersTechnology Project Leadership Experience5 years or more experience requiredProficient (4-6 Years)Yes