Project Specialist (Financial)

55% - Project Support

• Supports PMC project coordination to ensure projects are delivered on time, within the project budget, and with the best odds of achieving objectives as outlined by the Director and Associate director
• Maintains comprehensive project tracking systems to monitor and report project progress.  
• Collaborates with internal and external stakeholders to assist in the completion of PMC assigned project.
• Creates project deliverables: Outsourced printing, graphic design, document compiling, and binding activities; invoicing clients; payment processing; certificate generation; learning management system adjustments; Facility management; catering services; assessment activities; etc
• Disseminate information proactively to internal and/or external stakeholders.
• Utilizes PMC technology - HubSpot, Enrole, Touchnet, MS Office, etc.  
• Thinks adaptively and within a solution-orientated mindset to solve issues in collaboration with PMC staff.
• Provides on-site support for PMC in-person and online events as identified through PMC strategic priorities.
• On site assistance may include but is not limited to, tech support, check in support, notetaking.
• On site assistance may fall outside of normal business hours (M-F 8 to 5).
• Assists Communications Coordinator and Project Coordinators as needed in the execution of PMC events such as graduation ceremonies, conferences, lecture series, etc.

40% - Financial Transaction Processing

• Process, monitor, and evaluate daily financial transactions following university policy and procedures.
• Prepare deposits, pay contract employees, and assist in tracking program-related financial revenue & expenditures.   
• Performs contracting services including coordination with KU General Counsel, completion of fee-for-service master agreements, and routing through the signature process.
• Completes monthly Accounts Receivable report and provide to supervisor for review.
• Monitors financial transactions for proper coding and timely payment.

5% - Professional Development

• Engages in professional development for skills related to the position.