Project Manager/Clinical Placement Coordinator

Job Summary

Reporting to the Director of the Valley Foundation School of Nursing and working collaboratively with the Curriculum Coordinator, Undergraduate Coordinator and Clinical Scheduler, the Project Manager/Clinical Placement Coordinator works independently under minimal supervision to support scheduling, registration, the Nursing (BSN) undergraduate application process, and clinical requirements for students and faculty.

Key Responsibilities

• Scheduling all program courses and opening canvas shells for courses during the Academic Year
• Prepares First version of tracks as planning tool for Director/curriculum coordinator
• Maintains reviews, and revises student and master tracks throughout the academic year
• Runs scheduler extract, troubleshoots people soft errors with Acad Sched
• Prepares Acad Sched forms
• Enters and revised faculty assigned to sections in PeopleSoft as needed
• Clinical placement onboarding for students in all programs
• Participate in room swap and reserve all classrooms for events and courses during the Academic Year

Knowledge, Skills & Abilities

• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures
• Thorough mastery of English grammar, punctuation, and spelling
• Excellent oral and written communication skills
• Project management skills
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area
• Working knowledge of academic scheduling policies and procedures
• Ability to research issues related to schedule conflicts
• Strong knowledge of forms and document development (PowerPoint, Google Docs, Calendaring, databases, spreadsheets and graphic programs, etc.)
• Strong knowledge of Microsoft Word, Adobe Acrobat and DocuSign
• Ability to maintain confidentiality and appropriately handle sensitive communications, interpersonal, and confidential situations
• Working knowledge of registration processes and deadlines
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions

Required Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents
• Three years of related office work experience

Preferred Qualifications

• Baccalaureate Degree
• One (1) - Two (2) years project management / office administration

Compensation

Classification: Administrative Support Coordinator II
Anticipated Hiring Range: $4,500/month - $4,853/month
CSU Salary Range: $3,681/month - $6,034/month
San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: June 12, 2023 through June 26, 2023. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Equal Employment Statement

San Jose State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).