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Form of workJob Description
POSITION RESPONSIBILITIES
Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Facilitate manager assigned PMO small to medium size information technology (IT) projects from inception to conclusion and in accordance with PMI-based methodology, industry standards, best practices, and internal skill development:
Provide recommendations and guidance to technical staff and serve as liaison between business and technical aspects of projects.
This includes planning project phases and assessing business implications for each phase.
Facilitate a defined original project scope and obtain authorization for changes to the project cost, schedule, or performance.
Monitor the project schedule, alerting the BPA Manager to any changes to or delays in the schedule.
Support the project team through the project management process in creating and implementing the project plan.
Schedule and facilitate team meetings and coordinate activities of sub-teams as directed by the BPA manager.
Plan and coordinate activities for a designated project (may include multiple projects) to verify that goals or objectives of the project are accomplished within the prescribed time frame and funding parameters.
Monitor project funding and budget, alerting the BPA Manager of any budget concerns.
Engage with business and IT teams to facilitate the tasks and activities of the team, properly understand the business needs, dependencies on other initiatives, and assist BPA Management in deploying the solution.
Alert the BPA Manager of obstacles concerning project resources, providing recommendations to mitigate.
Assist the BPA manager in building and coordinating an effective team and allocating team members to project tasks.
Alert the BPA Manager of any resource allocation issues and recommend solutions.
Allocate time in the project plan for the project team to attend all recommended training.
Project Manager must take a pro-active stance on risk management:
Analyze and identify areas of risk and obtain appropriate guidance from BPA Manager or Contracting Officer (CO).
Maintain issue, risk, and/or action logs.
Draft and recommend contingency plans to minimize / eliminate risks on an ongoing basis.
Draft regular status reports, final reports, or deliverables, and generate "lessons learned .
As directed by the BPA manager, act on lessons learned.
Maintain consistent communication with the BPA project sponsor, project resources' performance managers, and stakeholders on the progress of the project vs the plan.
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
Bachelor's degree in computer science, Information Technology, Business Administration, Engineering, or a related technical field is preferred.
1 year of experience is required with a bachelor's degree in applicable fields.
5 years of direct work experience is required without a degree or applicable degree.
Experience must include direct work experience in a project management capacity, including all aspects of process development and execution, including strong familiarity with project management software.
Note: Level 1 is typically responsible for small-sized projects (less than 5M lifecycle cost) or portions of larger projects. "Typically, as it refers to project size is determined by an average of the workers assigned projects and includes the complexity, visibility, and sensitivity of the projects within the past year and is not based on a single project funding amount.
Required Technical Skills & Experience (required on matrix)
Minimum 1 year of technology project management experience, to include:
Use of industry standard methods and tools for managing schedules, dependencies, resources, funding and developing technical specifications and project plans.
Coordinating or running multiple projects simultaneously.
Working knowledge of System Life Cycle (SLC) principles.
Project planning for assigned work streams, managing priorities, deliverables, and milestones.
Identifying and tracking project issues, risks, decisions, and action items.
Microsoft Project regarding timelines, dependencies, deliverables, milestones, and resources.
Visio flowcharts.
Preferred Skills & Experience (optional on matrix)
Demonstrated experience to:
Write and understand functional and technical IT specifications.
Accurately assess and estimate project costs.
Working knowledge of software development planning, functional and technical specifications
Working knowledge of software testing from test plan development to verifiable test case development/results.
Experience in a government or utility organization.
Additional Requirements (not required on matrix)
Valid U.S. Driver's License is required.
Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Facilitate manager assigned PMO small to medium size information technology (IT) projects from inception to conclusion and in accordance with PMI-based methodology, industry standards, best practices, and internal skill development:
Provide recommendations and guidance to technical staff and serve as liaison between business and technical aspects of projects.
This includes planning project phases and assessing business implications for each phase.
Facilitate a defined original project scope and obtain authorization for changes to the project cost, schedule, or performance.
Monitor the project schedule, alerting the BPA Manager to any changes to or delays in the schedule.
Support the project team through the project management process in creating and implementing the project plan.
Schedule and facilitate team meetings and coordinate activities of sub-teams as directed by the BPA manager.
Plan and coordinate activities for a designated project (may include multiple projects) to verify that goals or objectives of the project are accomplished within the prescribed time frame and funding parameters.
Monitor project funding and budget, alerting the BPA Manager of any budget concerns.
Engage with business and IT teams to facilitate the tasks and activities of the team, properly understand the business needs, dependencies on other initiatives, and assist BPA Management in deploying the solution.
Alert the BPA Manager of obstacles concerning project resources, providing recommendations to mitigate.
Assist the BPA manager in building and coordinating an effective team and allocating team members to project tasks.
Alert the BPA Manager of any resource allocation issues and recommend solutions.
Allocate time in the project plan for the project team to attend all recommended training.
Project Manager must take a pro-active stance on risk management:
Analyze and identify areas of risk and obtain appropriate guidance from BPA Manager or Contracting Officer (CO).
Maintain issue, risk, and/or action logs.
Draft and recommend contingency plans to minimize / eliminate risks on an ongoing basis.
Draft regular status reports, final reports, or deliverables, and generate "lessons learned .
As directed by the BPA manager, act on lessons learned.
Maintain consistent communication with the BPA project sponsor, project resources' performance managers, and stakeholders on the progress of the project vs the plan.
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
Bachelor's degree in computer science, Information Technology, Business Administration, Engineering, or a related technical field is preferred.
1 year of experience is required with a bachelor's degree in applicable fields.
5 years of direct work experience is required without a degree or applicable degree.
Experience must include direct work experience in a project management capacity, including all aspects of process development and execution, including strong familiarity with project management software.
Note: Level 1 is typically responsible for small-sized projects (less than 5M lifecycle cost) or portions of larger projects. "Typically, as it refers to project size is determined by an average of the workers assigned projects and includes the complexity, visibility, and sensitivity of the projects within the past year and is not based on a single project funding amount.
Required Technical Skills & Experience (required on matrix)
Minimum 1 year of technology project management experience, to include:
Use of industry standard methods and tools for managing schedules, dependencies, resources, funding and developing technical specifications and project plans.
Coordinating or running multiple projects simultaneously.
Working knowledge of System Life Cycle (SLC) principles.
Project planning for assigned work streams, managing priorities, deliverables, and milestones.
Identifying and tracking project issues, risks, decisions, and action items.
Microsoft Project regarding timelines, dependencies, deliverables, milestones, and resources.
Visio flowcharts.
Preferred Skills & Experience (optional on matrix)
Demonstrated experience to:
Write and understand functional and technical IT specifications.
Accurately assess and estimate project costs.
Working knowledge of software development planning, functional and technical specifications
Working knowledge of software testing from test plan development to verifiable test case development/results.
Experience in a government or utility organization.
Additional Requirements (not required on matrix)
Valid U.S. Driver's License is required.
