Project Management Clerk

Compensation discussed during interview

Job Summary

Clerk will be working closely with project team to ensure material is ordered in a timely manner and ensure time sheets are submitted weekly and correctly. Other responsibilities include scheduling meetings, answering email inquiries from project superintendents and supervisors for status of material and assisting supervisors with time sheet entry and correctness.

Duties and Responsibilities

• Assist with material orders by entering material request into SAP System
• Liaison between project team and commercial department to ensure vendor questions regarding material are answered in a timely manner and secure updates on material orders.
• Maintains material tracking sheet to ensure POs and deliveries are done timely.
• Liaison between project team and warehouse department to ensure material was delivered and provide updates to project manager and project superintendents.
• Liaison between project team and timekeeping department to ensure timesheets are printed weekly and assist timekeeping by following up with supervisors as needed.
• Ensure that timekeeping department submits time sheets weekly and follows up daily
• Verify correct cost codes and descriptions are entered on time sheets.
• Verify hours and equipment on time sheets are in line with work reported by project superintendent via email
• Verify correctness of electronic time sheets vs. manual sheets

Experience & Knowledge

Minimum of 1 year experience in related field

Skills & Abilities

• Proficient in MS Office: (Word, Excel, PowerPoint)
• Bilingual (English/Spanish) required
• Exceptional Writing Skills
• Positive Attitude
• Critical Thinking
• Ability to work in a team environment
• Excellent communication skills
• Organizational Skills
• Multitasking
• Problem Solving

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person