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Job Description
Finance Responsibilities
Prepare invoice processing, monitoring, and tracking.
Review incoming invoices and Pay Applications to ensure all required documentation is attached.
Assist with preparation for financial and process audits.
Assist with invoice processes including ensuring timely allocation reporting.
Prepare all invoices and Pay Applications to include cover page for approval routing.
Forward invoice and Pay Applications to client.
File paid invoices and create new folders as needed.
Prepare all AIA documentation for approval for Change Orders and contracts.
Enter all approved invoices, Pay Applications, and Change Orders into CMiC.
Assist with day-to-day team activities.
Enter and process accounts payable and process accounts receivable as applicable.
Verify invoices for payment, prepare routine entries, reconcile entries and internal ledgers.
Distribute and file financial documents and reports as required.
Correspond with internal and external vendors to address any invoice/statement issues.
Match invoices/statements due to supporting documentation.
Sort, code, log, review documents for accuracy and compliance with Brownstone and Client policies and procedures.
Assist the Finance Manager as needed.
Assist with fund and wire transfers to partners and other organizations.
Assist with special projects/events and other duties as assigned.
Administrative support
Provide general administrative.
Attend weekly/monthly/quarterly meetings and trainings.
Assist with team communications with internal/external partners.
Update internal databases.
Maintain and keep current business records as it relates to professional and legal use.
Assist with the maintenance of needed policies and procedures.
Coordinate meetings and appointments as needed including conferencing and equipment set up.
Prepare agendas and minutes as needed.
Provide excellent customer service to internal and external partners.
Assist with special projects/events and other duties as assigned.
Provide information to appropriate individuals regarding project status and communicates to management staff.
Understand the nature of the project cost system and information processed.
Bring issues to the attention of Directors and/or Project Managers for assistance and further evaluation.
Verify all contractors and design professionals have current insurance certificates, bonds, lien wavers, etc. prior to work starting.
Verify insurance documents meet contract requirements and are maintained throughout the duration of the project.
Requirements
Minimum 3 (three) years of construction accounting experience.
Demonstrated high competency with fully integrated construction accounting software. Knowledge of CMiC or MUNIS financial software a plus.
Microsoft Office Proficiency (Word, Excel, and Outlook).
Excellent communication and time management skills.
Ability to multi-task and juggle many competing priorities simultaneously.
Strong attention to detail.
Commercial/Contractor Construction experience required.
Knowledge of AIA construction software preferred.
Knowledge of procurement processes and code.
Company Description
Brownstone Construction Group (Brownstone) is a full-service management and design firm headquartered in Columbia, SC with branch offices in North Charleston, SC, Charlotte, NC, Greensboro, NC and Savannah, GA. Our promise to clients is to deliver high-quality projects that are on schedule and on budget.
Company Description
Brownstone Construction Group (Brownstone) is a full-service management and design firm headquartered in Columbia, SC with branch offices in North Charleston, SC, Charlotte, NC, Greensboro, NC and Savannah, GA. Our promise to clients is to deliver high-quality projects that are on schedule and on budget.
