Project Expeditor (Procurement)

Responsibilities

• Assures supplier is fulfilling the agreed upon terms and conditions of the purchase order, and reacts accordingly when there is a deviation.
• Reviews the PO files in a regular, timely manner. Reviews every file at least once every two weeks; more often for short delivery times or critical pieces of equipment or material.
• Communicates all potential price or delivery changes, actual delays, or engineering I technical questions from the supplier to the Project Procurement Leader (PPL) and Project Team as soon as they become known and vice versa.
• Provides support and accountability to the overall Global Supplier Management Process by QSPP (Quality, Service, Product, Performance) form submittal and supplier evaluation feedback to the PSs, Market Supply Managers (MSMs), and/or Product Supply Managers (PSMs).
• Maintains good communication with Supplier Document Control, Construction Management, Receiving, and Accounting functions. Close cooperation with Accounting and Receiving is required to resolve invoicing concerns, equipment status, progress payments, and various other issues.
• Participates in early planning meetings with a supplier for critical equipment to discuss Expediting expectations after order placement.
• Processes all addenda as soon as possible to insure GCPPT information is accurate.
• Proactively anticipates supplier and project needs.
• Involves and seeks support from PSs, MSMs, and/or PSMs to assist with supplier issues when needed.
• Obtains information from the suppliers shop floor from inspectors performing shop expediting. This is typically provided by contracted inspection companies.
• If applicable, sets up an “Inspection-kick-off-meeting’ with involvement of the contracted inspection company and the equipment supplier.
• Follows up on all supplier claims and initiates QSPP process.
• Performs Buying responsibilities as requested by the Purchasing Specialist and within the delegated authority levels.

Skills

• Ability to work with minimum supervision in an international and geographically diverse environment.
• Willingness and ability to learn and understand basics of both commercial aspects and technical elements of the job.
• Strong problem solving capabilities. In order to solve occurring problems, the Expeditor needs to consider project and suppliers targets and limitations to gain support and buy-in.
• Ability to work with people of different professional backgrounds within company and externally.
• Must be able to trigger and facilitate problem resolution processes and can cope with the different interests of the involved parties - internal vs. suppliers.

Knowledge

• Understands work processes, roles and responsibilities as described in Global Project Methodology, Purchasing Policies & Procedures, and the Expediting Expectations & Procedures.
• Knows system capabilities and expands the use of information systems to enhance individual productivity.
• Understanding of the products, manufacturing processes and the market situation of the relevant commodity.
• Understands that the control tool for order status is MSMS/GCPPT, (not the PC file) and that both systems should be kept up-to-date to enable the Project Team to access required information. electronically. Expeditor must have an intimate understanding of the purchasing functionality of MSMS. and the GCPPT (Global Capital Project Procurement Tracking) tool. Special equipment information needs to be provided to key stakeholders due to certain limitations of GCPPT (i.e. inaccurate download information because of lack of tag numbers).
• Displays persistence in dealings with the suppliers. Understands the chain of command within the supplier’s organization, and is willing to approach “the next person up” in their organization if a response is unsatisfactory.

Critical Success Factors

• Proactive planning and Notification to/with the Project Team and immediate escalation/communication in case of any deviation from project schedule.
• Concentration on early detection of potential quality or delivery problems and communication directly to the Project Team.
• Accurate and current data in the electronic tools to ensure that the Project Team can draw accurate information at any time.
• Timely processing of addenda, including delivery and price changes.

Education / Experience Requirements

• As a minimum a college associate degree or equivalent is required
• Expediting: 5+ years
• SAP Experience preferred
• Microsoft Excel