Project Coordinator

TriMark USA is the country's largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com
Why you'll love it here!
+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance.
POSITION SUMMARY:

• The Project Coordinator reports to the Project Coordination Manager
• Located in Tampa, FL.
• Full-Time
• Hybrid

The Project Coordinator handles all logistics and administrative tasks for the assigned client project. Assists the project management team to efficiently handle all details of the project including equipment ordering, material tracking, and communications with the contractors and vendors.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Coordinate projects through all phases of job including initial job set-up, stage invoicing, purchasing, customer communication of timelines, and shipment of product, final project reconciliation and billing.
• Import or keypunch order information from existing quotation and customer contract into the database/ERP system.
• Work with Project Manager, Estimator and Sales to verify accuracy of contract to most current quote and plans.
• Initiate purchase orders with the manufacturer in accordance with the project specifications.
• Verify all purchase orders are received and accepted by the supplier and approval paperwork is returned.
• Input change orders and returns.
• Notify sales, project manager and/or the customer immediately of delays caused by manufacturers.
• Organize and maintain a project filing system.
• Participate in project status meetings. Provide detailed information on all assigned projects.
• Help to resolve operational problems and identifying work process improvements.
• Assist other Project Coordinators when schedule conflicts require.
• Support PM to ensure all punch list items are complete.
• Work with Customer, vendor, and service agencies on warranty claims.
• Create, print, and distribute service manuals and spec books.
• Reconcile cash drawer each morning prior to opening.
• Complete bank deposit daily.
• Serve as back-up to assist customers at the front counter to answer questions and complete sales transactions.
• Serve as back-up to answer general phone line.
• Scan receiving documents for the warehouse.
• Other Duties as assigned.

COMPETENCIES:

• Superior customer service attitude with an unwavering commitment to the customer, team, and Company.
• High attention to detail.
• Ability to prioritize and multi-task in a fast-paced and demanding environment.
• Strong working knowledge of MS Word, Excel, and Outlook and MS Operating system with intermediate or better proficiency.
• Excellent communication skills, both verbal and written.
• Excellent interpersonal skills.
• Outstanding problem-solving skills.
• Strong organizational skills.
• Highly motivated and self-directed.
• Strong professional work ethic.
• Proficient in AQ.
• Product Knowledge.

QUALIFICATIONS & EXPERIENCE:

• High School Diploma required, Associates Degree in related field preferred, or equivalent Military or practical experience.
• 1 - 2 years in administrative or coordinator role.
• 1 - 2 years in the construction industry preferred.
• Foodservice industry experience a plus.
• Ability to successfully pass a background check post offer acceptance.

#sfindeed
The range provided represents the national average pay range for this position and is considered to be a general guideline. Pay for this position will reflect the candidate's unique qualifications and may be higher or lower than the range provided based on employee geographic location. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other local, state, and federal law.
In addition to base salary, this role will be eligible for participation in TriMark's' benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.
TriMark's commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees. This mission is instilled in the fiber of who we are as a company, setting the standard for our industry. We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences.
TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@trimarkusa.com.
Other details

• Job Family Project Coordination
• Job Function Construction Services
• Pay Type Hourly

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