Project Coordinator - In Building Systems

C Squared Systems, LLC is an RF engineering, consulting, and software development company specializing in providing services for seamless wireless coverage from RF analysis to design and implementation of DAS systems and Wi-Fi networks to remote monitoring and management of complex multi-vendor environments. Site Portal®, a customizable Web-based software, was engineered by C Squared Systems to remotely monitor and manage these complex multi-vendor environments.
Since 1999, C Squared Systems has executed turnkey in-building wireless solutions using state-of-the-art analysis tools to deliver RF solutions that exceed project scope and customer expectations. Our experience, technical expertise, and diverse projects in the wireless realm have allowed C Squared Systems to continually evolve as new technologies are developed and the demands of our customers change.

Position Overview:

As a Project Coordinator at C Squared Systems, you will play a crucial role in ensuring the successful planning, execution, and completion of projects. The ideal candidate will possess excellent organizational and communication skills, be detail-oriented, and thrive in a deadline-driven environment. Your time would be split between coordinating work for two offices, Syracuse NY and Lanham MD. Lanham MD will be supported remotely from the Syracuse office. Occasional travel to Maryland may be required. If you are a proactive problem-solver with a passion for project management, we want to hear from you.

Key Responsibilities:

• Proactive scheduling and coordination of all aspects of projects including coordination with facilities and customers, construction managers/engineers and relaying details of scope of work to assigned personnel for Syracuse and Maryland offices. Project Coordinator will focus on approximately 20 employees.
• Maintain a daily work schedule for all field work allocating the proper resources and test equipment to complete the job.
• Utilize current scheduling software and enforce its utilization amongst the team.
• Provide status updates on applicable projects to customers following completion of work.
• Oversee, coordinate, and assist with the maintenance of the seven-vehicle fleet of company trucks and SUV’s.
• Oversee and maintain company owned test equipment and coordination of rentals as needed.
• Occasional site visits to survey, meet customers and learn the overall field duties in order to understand the scheduling needs.
• Maintain stock of inventory and office supplies.
• Perform administrative tasks such as timely invoicing and purchase order tracking with customers for active projects.
• Work may at times extend outside regular business hours and beyond a 40 hour work week.
• Occasional travel to MD office.

Qualifications:

• Associate degree in relevant field or equivalent work experience.
• Proven experience in project coordination or related roles.
• Proficient in basic computer applications (Outlook, Word, Excel, etc.).
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficient in project management tools and software.
• Ability to work independently (minimal supervision) and collaboratively within a team.
• Problem-solving and critical-thinking skills.
• Detail-oriented with a focus on quality