Project Coordinator

Take Your Delivery Management Career to the Next Level

Do you have a passion for managing budgets, meeting deadlines, and exceeding client expectations? Our delivery management professionals are involved in project delivery from initiation and planning to execution, monitoring, and closeout. Each phase requires strong attention to detail while communicating to internal and external stakeholders. Do you have a proven track record in managing goals and objectives? Consider joining our team and work with peers who have vast industry knowledge and experience solving complex problems. 

Step into Your New Role

Kleinfelder values an inclusive workplace that respects and embraces diversity, equity, and inclusivity - which are essential to individual and Kleinfelder success. We aim to organically grow our teams and our impact to the communities we live in and work in by prioritizing an ecosystem mindset which facilitates collaboration; harnessing the collective ingenuity of Kleinfelder and our partners, to deliver the right solutions to our clients, every day, on every project.

Kleinfelder’s Southern California Area is hiring a Project Coordinator to join our team! In this role, you will work directly with Project Managers, Program Managers, and Senior Project Control Specialists to support in the execution of all project controls processes and systems on large-scale delivery projects from proposal to close-out phases. You will work with project staff and billing to ensure compliance with contract terms, company policies and government regulations while reviewing invoices and addressing any discrepancies.  If you are an individual who is willing to learn new things, have an upbeat personality and enjoy working with a diverse team, we encourage you to apply.

The Project Coordinator will:

• Implementation and monitoring of project document structure to ensure QA/QC compliance, logical tier creation, and coordination of project files through administrative team.  This includes hard copy, electronic, and SharePoint filing.
• Assist with project tasks such as invoicing, prevailing wage compliance, permit applications, agency regulation coordination, project funding community relations, and project communications.
• Implement and execute proper controls to proactively support, monitor, and communicate budget, actual status, and forecast costs, labor hours, and quantities for projects. Develop and issue timely cost reports. Prepare and issue cost analysis narratives including recommendations for corrective actions that are used by the project team to manage the work.
• Assist Senior PCS as requested by running periodic reports from Deltek, Power BI, and Excel.
• Support Project Managers in contract management/compliance, invoice management, document control, client meetings/coordination, Project Management Plans and interaction with AR Collections Specialist team.
• Support in the development and maintenance of periodic status reports to keep management and/or client informed on the project progress. 
• Assist with preparation of cost proposals in Kleinfelder and Client formats.
• Coordination with Kleinfelder's contract department for initiation and completion of Prime/Sub agreement, Certificate of Insurance, subcontractor task orders, and Kleinfelder Master Service Agreements.
• Provide administrative support as needed by assisting in report/presentation preparation, record maintenance, and excel spreadsheet tracking.

Experience: Self-motivated, minimal supervision, detail-oriented professional with 1+ years of experience in status tracking, cost control, and project administration using Deltek, Excel, Word, and Outlook. Intermediate skills in Excel and intermediate spreadsheet functions preferred. Ability to communicate effectively, orally and in writing. Demonstrate team collaboration, communication, organization, and self-prioritization skills.  Must be dependable and keep required work schedules. Must be able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers, clients, vendors, and regulatory agencies. Must be a problem solver with the ability to find resolutions. Must be detail orientated with the ability to catch and correct one's own errors, as well as those of others when proofreading.

Education: Associates' degree from a two year college in finance, business, project management or equivalent combination of education and experience preferred.

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES 

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.