Project Coordinator

Job Details:

Job Title: Project Coordinator

Duration: Long-Term Contract

Location: Alpharetta, GA || Remote

Job Description:

• The Project Coordinator for Point of Care (PoC) is responsible for assisting with the management of the PoC Editorial Board and will provide support to the Editorial Office in a variety of functions, including recruitment of Subject Matter Experts (SMEs) to write and review content, as a resource for internal teams and external content authors, the tracking, reporting, and management within a variety of online platforms, and will serve as a contingency support for fellow team members.

Editorial Board

• Serve as an assistant to the Editorial Office manager for all Editorial Board needs
• Track and organize data and information related to the Editorial Board's work
• Oversee recruitment outreach
• Engage with external SMEs throughout the editorial process
• Track and manage contracts and annual fees
• Deliver Editorial Board reports and assist with quarterly newsletter
• Provide other support as needed

Point-of-Care Team

• Coordinate with the Editorial Office on SME recruitment
• Correspond with team members and SMEs to ensure manuscript submissions are delivered on time and meet specifications
• Create, manage, track, and publish content in a web-based content management system
• Assist with the newly proposed topic process
• Serve as a resource for authors, editors, and internal team members throughout the editorial process
• Track and manage author and SME delivery of materials, contracts, and payments
• Ensure proper communication of, and adherence to, instructions and deadlines
• Supervise and oversee content data (eg, dates, assignments, contracts, contact information) in various databases
• Create and send editorial reports and communications for team and stakeholders (using Quickbase and SharePoint)
• Support routine requests within a variety of content management systems
• Work within deadlines as assigned
• Understand stages within the publishing process
• Act as a back-up for Editorial Office staff and shared mailbox
• Attend weekly team meetings
• Provide other support as needed to internal team and external content authors and editors

Qualifications:

• Highly organized and persistent, with excellent attention to detail
• 1-2 years of editorial or content experience, preferably in a scientific, technical, or medical field
• Experience in the medical field is a plus
• High comfort level with learning new technical applications and databases
• Outstanding communication skills, including crafting clear email communications, creating accurate and informative reports for stakeholders, and liaising with clinicians (who are our authors and editors)
• Familiarity with SharePoint, Microsoft Office
• Familiarity with project management
• Able to work independently with little direction in a work from home environment with effective time management skills

Must-have skills:

• Excellent organizational skills
• Strong communication skills
• Tech savvy