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Form of workJob Description
ROLE DURATION: January – June 2024
ABOUT THE ROLE
The Programmer & Live Event Manager will be responsible for programming and producing the 2024 Tribeca X program with support from the programming and event management teams. Part of the larger 2024 Tribeca Festival taking place June 5-16, Tribeca X recognizes the best brand-funded stories of the year through a juried competition and celebrates the intersection of advertising and entertainment through a Live Event program. This multifaceted role will: oversee competition submissions and coordinate the awards selection procedure; support the event’s programming; and assist in the production of the event itself.
ABOUT YOU
Our ideal candidate will be adaptable, self-motivated, a creative problem solver, and collaborative. They will proactively anticipate needs and obstacles and work to prevent any problems. In a perfect world, you’ll arrive at Tribeca with experience in ideating programming for and producing Live Events, as well as a strong understanding of the brand storytelling and advertising landscape. Above all, you must be an effective communicator to successfully represent Tribeca X both internally and externally.
RESPONSIBILITIES
- Submissions/Awards
- Screen all Tribeca X submissions across all categories.
- Provide weekly updates on submission numbers and brands for internal review.
- Support submissions awareness within industry with aim of growing submission numbers and improving industry-recognition for award winners.
- Connect partnerships team with incoming prospects/ partnership requests.
- Make suggestions for possible Live Event overlap (i.e., speakers, panel or breakout concepts, industry themes).
- Work in partnership with programming team to make final decisions on official selections.
- With Artist Relations team, coordinate jury invites, materials, and deliberations.
- Collect all relevant materials: filmmaker headshots/bios; project files, descriptions, and still images.
- Organize copy for finalist press announcement.
- Copy edit and organize materials for Tribeca X webpage, and work closely with web director to maintain the page.
- Provide Official Selections with Festival access and credentials; respond to any hospitality inquiries.
- For Awards Ceremony, provide finalist teams with information and instructions on winner announcements taking place during the Live Event (e.g., schedule, finalist roles, reserved seating); provide communications team with winners’ information; and send statues to winners not in attendance.
- Live Event Planning + Execution
- Support programming/curation of Live Event including speaker and panel topic brainstorming.
- Lead select speaker outreach (invites, follow-up, and confirmation).
- Lead pre-production calls for select panels, helping moderator shape conversation and create talking points.
- Collect and manage all panelist materials (i.e., headshots, bios).
- Confirm all AV needs and liaise with production/stage manager.
- Collect and build all show materials - screen cards with panelist names and titles, panel titles, video content.
- Manage updates to run-of-show.
- Write public-facing copy related to event such as general program description, panel descriptions, panelist bio copy editing and more for use on website, newsletters, social, invites, and more.
REQUIREMENTS
- Previous experience: producing Live Events, in brand marketing content, in talent relations, in awards selection, or with festival work strongly preferred.
- Industry contacts and connections at brands and agencies are preferred, but not required.
- Knowledge of marketing, advertising, and brand content industry trends.
- Highly organized and process-driven with a strong attention to detail.
- Experience managing budgets and spending.
- Able to manage stressful situations while remaining customer service oriented.
- Have strong proficiencies in all or most of Excel, Word, Google Drive, Powerpoint, Slack, Airtable, and similar.
- Willing to work both remote and onsite as needed.
SALARY: $1,000-1,500/week
ABOUT US
The Tribeca Festival brings artists and audiences together to celebrate storytelling in all its forms – from film and TV to music and audio storytelling to games and immersive content. With strong roots in independent cinema, Tribeca is synonymous with creative expression and entertainment. Tribeca champions diverse voices, discovers award-winning talent, curates innovative experiences, and introduces new ideas via exclusive premieres, exhibitions, conversations, and performances.
Tribeca is committed to cultivating a diverse and inclusive workplace and is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, marital status, sex, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status.
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