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Form of workPosition Summary About Us We are a district of three distinct colleges-North Seattle College, Seattle Central College, and South Seattle College-and five specialty training centers, which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation. As a Seattle Colleges employee, you will gain access to a great benefits package including: Competitive Pay Rates Great Medical/Dental plans for the employee and their family PEBB Wellness Plan - SmartHealth Paid Sick Leave Paid Vacation Retirement Plans Tuition Waiver for additional education Employee Assistance Programs (EAP) in times of need Promotional Opportunities Orca Card / transportation benefits Union Membership To learn more about our excellent benefits offerings please see our benefits overview here: Seattle Colleges Employment Benefits Seattle Colleges staff and faculty enjoy a competitive benefits package, professional development opportunities, and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities. Position Summary Position open until filled/First Review of materials will begin: 8/23/2023 Salary range for this position is: $51,444/yr.
- $69,228/yr. (depending on experience) Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
Under the supervision of the Associate Director of Facilities, the Program Manager will be responsible for providing complex support to the Facilities Department. The position requires extensive knowledge and experience specific to the program. Key responsibilities include, but are not limited to assisting with planning, implementing, and evaluating policies; devising and implementing procedures; developing information to support budgetary requests and expenditures; Project management; contract administration; management analysis; property management; space management; and program management.
This position directs the work of Classified, temporary, Student, and Work Study employees. This position is governed by a collective bargaining agreement with representation by WFSE. Application Procedures: Attach current resume Attach cover letter addressing how your background intersects with the job Required application materials must be completed and submitted online Notice to Applicants: Please note that Seattle Colleges is working under hybrid remote and on-site operations, pending public health guidance and business needs.
Per CDC and WA Public Health directions, at this time we will be practicing social distancing and holding interviews virtually using video conference or teleconference options. As such, if you are selected for interview, please be prepared to hold your interview virtually. What you will be working on: Directs the work of Facilities and Mail Services office support staff, interviews and recommends selection of applicants, conducts training, assigns and schedules work, assigns tasks acts on leave requests, supports annual performance evaluations and recommends corrective and /or disciplinary actions.
Manages financial transactions related to mail services Prepares budget requests or revisions for Associate Director approval and provides assistance and information, reviews expenses, statistical and budget status reports, and advises Assistant Director of financial status and problem areas. Assists Associate Director, Capital Projects Associate Directors, and Executive Director with duties related to project planning, reports, budgeting and the day-to-day operations of the Facilities Department; develops cost estimates and plans and projects future program needs. Coordinates agenda items, schedules meetings and takes minutes at Facilities & Operations Management Advisory Committee (FOMAC) meetings Interprets, advises, and implements institution policies and procedures related to Facilities, acts as a first point of contact for Facilities staff regarding State and financial policy and procedures.
Prepares and reviews departmental invoice vouchers, purchase requests, personal service contracts, travel documents, IDC and credit transactions Reviews, analyzes, verifies and corrects the accounting data using finance system Analyzes capital projects financial report; accounts payable discrepancy resolutions Assigns correct budget numbers and records the capital project expenditures Analyzes monthly expenditures for the department budgets and provides reports for maintenance supervisors Monitors annual PO expenditures and prepares monthly reports. Responds to vendors' questions regarding payments and invoices processing Reviews department program operations and recommends changes and modifications and expansion with appropriate documentation and analysis Develops and establishes procedures to implement new programs and/or activities; formulates and develops new program policies and practices. Serves as a backup lead for Megamation project management and facilities ticketing reporting system.
This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this description. What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience) Bachelor's degree in related field and two or more years of administrative experience, including managing and advising on budgets and expenses; OR four or more years of responsible administrative experience, including managing and advising on budgets and expenses, in a related field Demonstrated experience in effective use of technology such as Microsoft Office including Excel and Word, and computerized maintenance management systems (CMMS) Familiarity with enterprise software systems such as PeopleSoft Demonstrated experience in successful project management. Demonstrated ability to communicate effectively and respectively with people from diverse educational, ethnic, and cultural backgrounds.
Demonstrated commitment to diversity by fostering a climate of multicultural appreciation and cultural competencies Physical Requirements: The position Typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Encounters frequent interruptions throughout the workday.
Is regularly required to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation. Disability Accommodation Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: Ability to operate office equipment Ability to read and verify data and prepare various materials Ability to exchange information on the phone or in person Notice of Non-discrimination Statement Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities.
Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyber bullying". Inquiries regarding compliance and/or grievance procedures may be directed to the college's Director of Legal Compliance: 1500 Harvard Avenue Seattle, WA 98122-3803 (206) 934-3873 Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation. Background Check Statement Prior to a new hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WA HB 2327.
