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Form of workProgram Assistant, International Visitor Leadership Program
We are seeking a Program Assistant to support the International Visitor Leadership Program (IVLP)and other exchanges. Launched in 1940 by the U.S. Department of State, IVLP seeks to build mutual understanding between the United States and other nations through carefully designed professional visits to the United States for emerging foreign leaders in government, politics, the media, education, the arts, business and other key fields. The IVLP team develops programs for approximately 500 IVLP visitors from around the world each year.The Global Connections department designs and implements academic, professional, cultural, and youth exchange programs for students and emerging leaders around the world. This person will provide administrative support to program officers working on IVLP projects and other exchange programs.
This position will work from our DC office 1-2 days a week.
Essential Job Functions:
Make logistical arrangements for groups of international visitors to the United States, including travel, hotels, ground transportation, catering, and coordination with local sponsors
Process and track project expenditures; produce financial documents; Assist in the monitoring of project budgets
Produce project materials, including but not limited to arrival packets, name badges and administrative documents
Maintain project files and database and provide general project support
Brief interpreters and international participants on administrative procedures and logistical arrangements pertaining to projects
Manage virtual meeting production logistics using Zoom and other virtual meeting platforms for IVLP participants in coordination with program officers
Perform other duties, as assigned
REQUIRED SKILLS AND QUALIFICATIONS:
Strong organizational skills and ability to manage multiple administrative tasks with a high degree of accuracy; ability to work independently and as a team member, take initiative, meet deadlines, and be flexible
