Address
Form of workDepartment: Alumni Relations & Development
Salary/Grade: NEX/11
Job Summary:
This Program Assistant 3 will support the work of the Austin J. Waldron Student-Alumni Connections Program and its Director. This individual will assist with program events both in-person and virtually, develop marketing materials and communications for students and alumni, document and analyze program data, and support the growth of this endowed program through new initiatives.
Weinberg College's interdisciplinary arts and sciences degree leads to a wide variety of career paths. The Waldron Student-Alumni Connections Program helps Northwestern undergraduate students navigate this exciting opportunity, and challenge, by connecting them with Northwestern alumni to foster career exploration, discovery, and planning. The Program Assistant is essential to organizing and promoting these connections working with partners across the university, and understanding the student experience, the alumni landscape, and College and campus resources.
Please Note: Hybrid work schedule
Specific Responsibilities :
Documents & Databases
• Proof for spelling & grammar.
• Enters information into spreadsheets &/or databases.
• Compiles routine reports, statistics, tables, charts, etc. from readily available information.
Website
• Coordinates content maintenance of websites &/or blogs.
• Trains &/or assists faculty &/or staff in updating their websites &/or blogs.
Accounting
• Processes accounts payables &/or receivables.
• Verifies income &/or expense.
• Resolves discrepancies & over/under budget problems.
• Enters, tracks, & maintains documentation & logs of financial transactions.
• Ensures that charges have posted to appropriate accounts.
• Assists with reconciliation of accounts.
• Reviews budget statements.
• Investigates & resolves discrepancies.
• Prepares budget reports & spreadsheets.
• Completes routine payroll actions.
Coordination
• Coordinates supervisor's &/or dept calendar.
• Coordinates registration & travel.
• Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
Contacts
• Provides information via phone, e-mail, mail, etc.
• Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
Student Services
• Guides students through admissions process.
• Advises students of major/minor requirements.
• Reviews student files/records for academic progress & referral.
• Applies knowledge of federal & state regulations.
• Interprets existing policies & procedures; etc.
Supervision
• Coordinates work of receptionists, program assts, temporary/work-study students, etc.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
• A high school diploma or its equivalent along with 2 years of administrative support experience is required.
Minimum Competencies: (Skills, knowledge, and abilities.)
• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications:
• Experience in event planning and/or marketing/communications.
• Experience with volunteers or students.
• Experience in data entry and analysis.
• Experience with public speaking and/or social media strategy.
Preferred Competencies: (Skills, knowledge, and abilities)
• Ability to handle many tasks at once and to work independently.
• Ability to problem solve and think creatively.
• Exceptional verbal and written communication skills with internal and external partners.
• Exceptional interpersonal skills with the ability to build and maintain relationships with a variety of constituents.
• Demonstrated flexibility and adaptability to a dynamic workplace.
• Strong organizational skills with the ability to prioritize tasks and follow-through on deadlines.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
Target hiring range for this position will be between $22.00-$22.50 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Salary/Grade: NEX/11
Job Summary:
This Program Assistant 3 will support the work of the Austin J. Waldron Student-Alumni Connections Program and its Director. This individual will assist with program events both in-person and virtually, develop marketing materials and communications for students and alumni, document and analyze program data, and support the growth of this endowed program through new initiatives.
Weinberg College's interdisciplinary arts and sciences degree leads to a wide variety of career paths. The Waldron Student-Alumni Connections Program helps Northwestern undergraduate students navigate this exciting opportunity, and challenge, by connecting them with Northwestern alumni to foster career exploration, discovery, and planning. The Program Assistant is essential to organizing and promoting these connections working with partners across the university, and understanding the student experience, the alumni landscape, and College and campus resources.
Please Note: Hybrid work schedule
Specific Responsibilities :
Documents & Databases
• Proof for spelling & grammar.
• Enters information into spreadsheets &/or databases.
• Compiles routine reports, statistics, tables, charts, etc. from readily available information.
Website
• Coordinates content maintenance of websites &/or blogs.
• Trains &/or assists faculty &/or staff in updating their websites &/or blogs.
Accounting
• Processes accounts payables &/or receivables.
• Verifies income &/or expense.
• Resolves discrepancies & over/under budget problems.
• Enters, tracks, & maintains documentation & logs of financial transactions.
• Ensures that charges have posted to appropriate accounts.
• Assists with reconciliation of accounts.
• Reviews budget statements.
• Investigates & resolves discrepancies.
• Prepares budget reports & spreadsheets.
• Completes routine payroll actions.
Coordination
• Coordinates supervisor's &/or dept calendar.
• Coordinates registration & travel.
• Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
Contacts
• Provides information via phone, e-mail, mail, etc.
• Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
Student Services
• Guides students through admissions process.
• Advises students of major/minor requirements.
• Reviews student files/records for academic progress & referral.
• Applies knowledge of federal & state regulations.
• Interprets existing policies & procedures; etc.
Supervision
• Coordinates work of receptionists, program assts, temporary/work-study students, etc.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
• A high school diploma or its equivalent along with 2 years of administrative support experience is required.
Minimum Competencies: (Skills, knowledge, and abilities.)
• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications:
• Experience in event planning and/or marketing/communications.
• Experience with volunteers or students.
• Experience in data entry and analysis.
• Experience with public speaking and/or social media strategy.
Preferred Competencies: (Skills, knowledge, and abilities)
• Ability to handle many tasks at once and to work independently.
• Ability to problem solve and think creatively.
• Exceptional verbal and written communication skills with internal and external partners.
• Exceptional interpersonal skills with the ability to build and maintain relationships with a variety of constituents.
• Demonstrated flexibility and adaptability to a dynamic workplace.
• Strong organizational skills with the ability to prioritize tasks and follow-through on deadlines.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
Target hiring range for this position will be between $22.00-$22.50 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
