Procurement Technician Ii

Overview

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Procurement Technician IIto join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Allergy and Infectious Diseases (NIAID) located in Hamilton, MT.

 

Overall Position Summary and Objectives

To provide services and deliverables through performance of support services.

Deliverables:

• Work products and documents related to organizing data on procurements, vendors, and government customers. - Ad-Hoc
• Work products and documents related to editing and formatting procurement documents, correspondence and memos. - Ad-Hoc
• Work products and documents related to providing task support and completing special projects for AMOB. - Ad-Hoc
• Work products and documents related to resolving unpaid invoices, researching missing and incomplete orders, validating quantities of orders placed. - Ad-Hoc
• Work products and documents related to maintaining order and invoice work logs and preparing weekly status reports. - Ad-Hoc
• Work products and documents related to maintaining constant communication written oral with the Office of Acquisitions, Office of Financial Management, Institute Receiving Officials and Vendors.

Work Details:

• Ensure the resolution of unpaid invoices by researching missing and incomplete orders 1
• Maintain invoice work logs 2
• Prepare weekly status reports of paid and unpaid invoice 3
• Contact receiving officials to expedite receiving in NBS systems
• Validate quantities on orders with Requestors and Vendors
• Maintain constant communication written oral with AMOB Purchasing Agents, Office of Financial Management personnel, Institute Receiving Officials and Vendors
• Research, distribute and file packing slips of orders that have been placed by AMOB purchasing agents as they come in
• Provide support with other tasks to Purchasing Agents and Team Leaders of the Acquisition Branch as requested
• Update the Receiving Officials list
• Process incoming and outgoing procurement mail, route, log, and track all incoming and outgoingAMOB documents
• Prepare a variety of acquisition documents in final form, including Statements of Work, Synopses, Determination and Findings, and Buy America Waivers using Microsoft Word
• Organize data on procurements, vendors, and government customers
• Perform quality assurance on data related to procurements
• Make recommendations for improving record keeping, data tracking and data utilization
• Reconcile invoices
• Edit and format procurement documents, correspondence and memos
• Provide task support and complete special projects for AMOB Acquisitions Management andOperations Branch

1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

Associate's

Additional Qualifications:

Certifications & Licenses

• High school diploma or equivalent.
• Minimum of three (3) years of related experience.

Field of Study

• Less Than a Bachelor's Degree

Software

• MS Office Suite

Skills

• Strong communication skills.

Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com

Employment Type: OTHER