Processing Analytics Supervisor (Il, Ma, Ny, Oh, Pa)

Join the movement!

Pharmacann Inc., one of the nation's leading cannabis companies, is changing the way people view cannabis. Be a part of the team shaping the future of this booming industry, where our people, our reputation and our standards matter. With a strong foundation and dynamic growth plan, opportunities to join our team abound in this fast-paced environment. Are you ready to join the movement?

We're grounded and growing. Based in Chicago, PharmaCann Inc. operates across multiple states including New York, Illinois, Massachusetts, Maryland, Ohio and Pennsylvania with licensing secured in the Midwest and on the east coast. For more information about our company, please visit pharmacann.com .

Purpose

The Processing Analytics Supervisor position is responsible for supervising all extraction, kitchen and process packaging production planning, data entry and data analysis performed by the Analytics Team in Illinois, Massachusetts, New York, Ohio and Pennsylvania. The focus of the Processing Analytics Supervisor is to provide technical leadership to team members across states to ensure that daily tasks and special projects are completed in a timely manner while meeting the team's quality standards. The Processing Analytics Supervisor is responsible for verifying the accuracy of data entered and analyzed by the Data Technicians/Specialists across these states and will be assigned various reporting duties as needed. This position requires a high attention to detail and an intermediate to advanced working knowledge of Google Sheets, Excel, state seed to sale systems and Dynamics NAV. The position provides regular and timely communication with Analytics, Extractions, Kitchen, Processing Packaging, Cultivation, Supply Chain and Retail management as well as team members within those departments. Effective remote communication and supervision skills utilizing email, chats, video meetings and phone calls is a must. The Processing Analytics Supervisor is expected to operate under the highest standards of compliance and professionalism.

Essential Duties

Data Entry and Systems

• The Processing Analytics Supervisor will be responsible for ensuring that the production teams have entered data across tracking sheets in a timely manner and that the Analytics team has properly verified that data for accuracy before reporting it to Dynamics NAV, MJ Platform or any other internal tracking systems.
• The supervisor will be responsible for assisting in training new employees and facilitating ongoing cross training for all team members.
• Oversee the creation and maintenance of internal tracking systems in Google and Smartsheet to gather data necessary to production compliance and tracking. Ensure these systems work collaboratively with data collection in Dynamics NAV and/or state required seed to sale systems.
• Create useful data sets that integrate with Domo and Jet reporting to provide easily digestible data for employee accountability, compliance adherence, increased outputs, and maximum production efficiency.
• Review, reconcile and correct data variances made in Dynamics NAV, Metrc and MJ Platform before posting the adjustments.
• Responsible for ensuring SOPs and team trainings are updated in line with data system improvements and modifications.

Auditing

• The Processing Analytics Supervisor will work with the Production, Quality and Compliance teams to ensure that daily digital audits as well as weekly, monthly, quarterly, and annual physical audits are being performed.
• Responsible for verifying and providing justification for adjustments made as part of the audit process as well as identifying process improvements that can mitigate common variances in the future.
• Audit inventory movement between Dynamic NAV BIN locations to ensure physical inventory locations, inventory availability and inventory states are accurate at the close of business each day.
• The Processing Analytics Supervisor will work with Data Technicians to ensure that consumption and outputs have been reported accurately to Dynamics NAV, Metrc and MJ Platform and the necessary internal tracking documents.

Production Planning

• The position is responsible for planning and implementing production schedules for the Extraction, Kitchen and Processing Packaging teams that maintain production levels in line with current retail and wholesale demand as well as forecasted demand for cost purposes.
• Utilize strain specific data to maximize extraction yields while maintain proper strain variety and quantity targets concentrates, infused pre rolls, vapes and other processing products.
• Assist the Post-Harvest and Processing teams in production planning related to trim production, collection, testing, extended storage, transfer, extraction and/or sale.
• Understand machine and staffing throughput per facility to identify pinch points in production and work collaboratively with the Processing team to maximize weekly output and overall production efficiency.
• Coordinate and organize direct material requirements and purchase orders when necessary.
• Investigate and resolve problem situations affecting scheduled production. Taking the necessary action. Prepare and report on production risk analysis and action plans.

Reporting

• Compile reports utilizing Google, Dynamics NAV, Jet Reports, Metrc, MJ Platform and Domo in relation to machine centers, on hand inventory, labor statistics, testing results, distribution rates, sales, raw material use, etc...
• Accurately compile and verify data sets to ensure published reports are accurate and reliable.
• The Processing Analytics Supervisor is responsible for providing the Processing team with all necessary data needed to make informed decisions about production cadences, staffing targets, SOP changes and facility planning.
• Generate reports that measure performance across processing to assist Processing managers in establishing facility and staffing KPIs.

Compliance

• Ensure compliance with all state and federal regulations.
• Ensure that workflow and work procedures are documented, and that appropriate controls and audit are in place to ensure data and processing integrity.

Other Duties

• Coverage in other areas of Analytics.
• Occasional coverage/assistance for data entry in functional areas of Processing.
• Creation of manifests and transfers as needed.
• Assist the manager of the department with any training, coaching, and disciplinary actions taken in the department. Be prepared to communicate, document and report towards employee performance, behavior, and attendance.
• Ensure productive communication between team members, as well as departments, to help promote team effectiveness and operative flow.
• Assess, communicate, and ensure priorities are completed each day/week/month/quarter.
• Assist with supervision and data development across all PharmaCann states as needed.

Supervision

• Works under the direct supervision of the Production Planning Manager, also takes direction from the Cultivation Analytics Manager (CO & MI), Processing Analytics Manager (CO & MI), the Senior Manager of Processing Analytics and the Senior Manager of Cultivation Analytics.
• Position is responsible for supervising the Data Technicians, as well as the Data Specialists on the Processing Analytics Team in IL, MA, NY, OH, PA.
• This person must be comfortable and adept at supervising staff remotely across multiple states.

Job Qualifications

Work Experience

• Two to three years of data entry experience required.
• Intermediate to advanced working knowledge of Google Sheets and/or Excel required.
• One year of experience working with state seed to sale tracking in the cannabis industry required.
• Minimum of one year of proven production planning/scheduling or related experience required.
• Complete understanding and application of ERP principles, concepts, practices, and standards is required. Experience with Counterpoint or Dynamics NAV is a plus.
• Data analysis experience and knowledge of business intelligence platforms such as Domo preferred.
• Knowledge of Lean Manufacturing practices is a plus.
• Knowledge of inventory management and adherence to FIFO.
• Ability to manage multiple tasks and priorities and easily adapt to changing situations.
• Knowledge of state and federal employment laws relating to key areas of responsibility.

Education

• High School diploma or equivalent required.
• Bachelor's degree is preferred.

Proven success in the following job competencies:

• Organization
• Close Attention to Detail
• Remote Communication and Presentation
• Time Management
• Teamwork
• Results Driven
• Problem Solving and Decision Making
• Information and Technology Proficiency

Working Conditions

• Able to use a computer for extended periods of time.
• Able to move about a typical office, manufacturing, warehouse, or retail environment.
• Able to maintain working from an 'out of office' work environment.
• Able to perform general office managerial and administrative activities.
• Able to lift and move up to 25 pounds occasionally.
• Regular and on-time attendance.
• Hours regularly exceed 40 hours per week.
• Occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required.

Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.

We are an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.