Address
Form of workRole Summary:
We want you to join the OBD vision and be part of our passionate, collaborative, Business Partner community! We are a strong, close, trusting community that lives new ways of working and operates from a creative mindset. Our talent feels valued, connected, and a sense of belonging to something impactful. We have high impact; customers draw on our expertise to help them deliver the prioritized portfolio more effectively/efficiently. We try things, openly discuss and learn from mistakes and failure, experiment and iterate to achieve our aspirations.
Job Responsibilities:
• Ability to independently manage complex scheduling with a possibility of various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality
• Partner with VP/Executive and Sr. Directors with day to day needs
• Expert knowledge of available Genentech IT systems (ex: cSuite, collaboration tools)
• Manage the scheduling of senior committee meetings, global summits and department offsites (all staff, leadership teams, cross functional meetings)
• Take on the role of Admin Lead
• Lead the planning, organization, and execution of large-scale meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders
• In collaboration with Strategic Event Services, drive the planning and execute all large department-wide offsites and/or onsites, including but not limited to: Global Town Halls, team meetings, etc.
• Independently lead the planning & execution of meetings at Congress events, Global Summits, etc. (venue & speaker selection, technical AV requirements, catering, agenda setting, contract management)
• Partner with the communications team to track, manage, prepare, support various Proprietary - For Roche Internal Use Only May 10, 2021 Genentech, Principal Administrative Business Partner Page 1 communication and engagements.
• Manage departmental gSites, Currents, websites, newsletters, etc. (collect content, distribute information, and oversee maintenance)
• Coordinate collecting and implementing feedback for communications when applicable • Manage overall space planning process (serve as thought partner for strategy for team placement, present to leadership team, serve as main project manager)
• Partner with leader(s) to create team agreements
• Serve as thought partner with leadership to assess employee engagement, gauge informal pulse checks, share ideas for enhancing engagement
• Manage complex candidate/interview process
• Manage administrative components and logistics of department onboarding
• Keep up-to-date on cSuite changes and organize trainings for team and/or other admins in dept
• Process and manage vendor/speaker engagements, contracts and payments, etc., including RFP/Vendor selection
Required Skills and Qualifications:
• BS/BA degree or equivalent industry experience
• An average of 5-7 years related administrative, operations or project management experience (experience gained in the pharmaceutical/biotech industry is strongly preferred)
• Previous work experience in Roche/Genentech is strongly preferred
• Previous experience must include responsibilities for managing confidential information
• Previous experience training other staff in company or departmental systems, processes, and other general or administrative tools is strongly preferred
• Proven track record of meeting or exceeding objectives and goals
• Ability to plan, coordinate, organize and prioritize work within and across functional groups and execute strategically. May take lead role in the assessment and coordination of work flow among team members
• Actively creates a collaborative and productive climate. Ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflict
• Exercises judgment and discretion of highly sensitive and proprietary information
• Oversees and promotes accuracy and attention to detail of work systems and procedures, fosters a continuous improvement mindset
• Based on breadth of experience, skills and strategic context, drives the decision making process independently
• In depth knowledge of cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet,ZOOM). Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity
• Familiarity with Genentech organization strongly preferred
The expected salary range for this position based on the primary location of California is $91,000- $169000. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.
Benefits
Genentech is an equal opportunity employer, and we embrace the increasingly diverse world around us. Genentech prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin or ancestry, age, disability, marital status and veteran status.
Genentech requires all new hires to be fully vaccinated against COVID-19 as of their start date. This requirement is a condition of employment at Genentech, and it applies regardless of whether the position is located at a Genentech campus or is fully remote. If you are unable to receive the vaccine due to a disability or serious medical condition, or because it is prohibited as a result of your sincerely held religious beliefs, you will have an opportunity to request a reasonable accommodation.
We want you to join the OBD vision and be part of our passionate, collaborative, Business Partner community! We are a strong, close, trusting community that lives new ways of working and operates from a creative mindset. Our talent feels valued, connected, and a sense of belonging to something impactful. We have high impact; customers draw on our expertise to help them deliver the prioritized portfolio more effectively/efficiently. We try things, openly discuss and learn from mistakes and failure, experiment and iterate to achieve our aspirations.
Job Responsibilities:
• Ability to independently manage complex scheduling with a possibility of various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality
• Partner with VP/Executive and Sr. Directors with day to day needs
• Expert knowledge of available Genentech IT systems (ex: cSuite, collaboration tools)
• Manage the scheduling of senior committee meetings, global summits and department offsites (all staff, leadership teams, cross functional meetings)
• Take on the role of Admin Lead
• Lead the planning, organization, and execution of large-scale meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders
• In collaboration with Strategic Event Services, drive the planning and execute all large department-wide offsites and/or onsites, including but not limited to: Global Town Halls, team meetings, etc.
• Independently lead the planning & execution of meetings at Congress events, Global Summits, etc. (venue & speaker selection, technical AV requirements, catering, agenda setting, contract management)
• Partner with the communications team to track, manage, prepare, support various Proprietary - For Roche Internal Use Only May 10, 2021 Genentech, Principal Administrative Business Partner Page 1 communication and engagements.
• Manage departmental gSites, Currents, websites, newsletters, etc. (collect content, distribute information, and oversee maintenance)
• Coordinate collecting and implementing feedback for communications when applicable • Manage overall space planning process (serve as thought partner for strategy for team placement, present to leadership team, serve as main project manager)
• Partner with leader(s) to create team agreements
• Serve as thought partner with leadership to assess employee engagement, gauge informal pulse checks, share ideas for enhancing engagement
• Manage complex candidate/interview process
• Manage administrative components and logistics of department onboarding
• Keep up-to-date on cSuite changes and organize trainings for team and/or other admins in dept
• Process and manage vendor/speaker engagements, contracts and payments, etc., including RFP/Vendor selection
Required Skills and Qualifications:
• BS/BA degree or equivalent industry experience
• An average of 5-7 years related administrative, operations or project management experience (experience gained in the pharmaceutical/biotech industry is strongly preferred)
• Previous work experience in Roche/Genentech is strongly preferred
• Previous experience must include responsibilities for managing confidential information
• Previous experience training other staff in company or departmental systems, processes, and other general or administrative tools is strongly preferred
• Proven track record of meeting or exceeding objectives and goals
• Ability to plan, coordinate, organize and prioritize work within and across functional groups and execute strategically. May take lead role in the assessment and coordination of work flow among team members
• Actively creates a collaborative and productive climate. Ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflict
• Exercises judgment and discretion of highly sensitive and proprietary information
• Oversees and promotes accuracy and attention to detail of work systems and procedures, fosters a continuous improvement mindset
• Based on breadth of experience, skills and strategic context, drives the decision making process independently
• In depth knowledge of cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet,ZOOM). Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity
• Familiarity with Genentech organization strongly preferred
The expected salary range for this position based on the primary location of California is $91,000- $169000. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.
Benefits
Genentech is an equal opportunity employer, and we embrace the increasingly diverse world around us. Genentech prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin or ancestry, age, disability, marital status and veteran status.
Genentech requires all new hires to be fully vaccinated against COVID-19 as of their start date. This requirement is a condition of employment at Genentech, and it applies regardless of whether the position is located at a Genentech campus or is fully remote. If you are unable to receive the vaccine due to a disability or serious medical condition, or because it is prohibited as a result of your sincerely held religious beliefs, you will have an opportunity to request a reasonable accommodation.
