Principal Accountant/Accounting Manager (Payroll)

POSITION SUMMARY

Principal Accountant/Accounting Manager will manage staff and operations of a fiscal area in the Department of Finance. Functional areas of responsibility include general ledger, fixed assets, financial reporting, and accounts receivable. Participate in the formulation of section policies, procedures, rules, and regulations; direct work of staff responsible for preparing Comprehensive Annual Financial Report (CAFR), monthly and quarterly financial reports, and related documents. Employee supervision includes hire selection, training oversight, performance assessment, coaching, disciplinary, and termination actions.

DUTIES AND RESPONSIBILITIES SUMMARY

1. Supervises the staff and operations of the assigned section; functional areas of responsibility may include, but are not limited to, General Ledger, Fixed Assets, Financial Reporting, Accounts Receivable, Grants, and Payroll. Plans and prioritizes work strategies for self and subordinates; identifies and recommends staffing changes in response to workload requirements.
2. Plans, directs and supervises the work of professional, technical or clerical staff; participates in the selection process; conducts performance evaluations; provides training and employee development; documents performance issues and discusses corrective actions with management and human resources; recommends corrective or disciplinary action.
3. In conjunction with management, establishes and implements short and long range goals, objectives, policies and procedures.
4. Directs and coordinates the work of staff to create the County's Annual Comprehensive Financial Report (ACFR), and monthly, quarterly financial reports for external use by the public and state agencies and County-wide internal use by County executives, elected officials and the Board of County Commissioners; prepares narrative and financial sections for these documents; ensures that documents are compliant with professional and mandated standards.
5. Oversees and directs the staff and operations within the fixed asset function; approves all fixed assets purchases; ensures purchases are properly capitalized; reconciles monthly assets transactions; make financial management system adjustments; reviews fixed assets physical inventory conducted by staff; ensures that all assets are properly declared; conducts monthly closing activities.
6. Oversees and directs the staff and operations within the general ledger system to ensure that the system captures financial transactions and postings which are the source of internal and external financial data reporting; oversees the month end and year end closing processes.
7. Oversees and directs the staff and operations within the accounts receivable function to ensure that all accounts receivable are maintained and reconciled; collaborates with the Legal Department for collection efforts.
8. Oversees and directs the staff and operations within the grant management function ensures that grants are properly maintained and reconciled within the system; works with department staff to ensure they properly set up, monitor, maintain, bill and capitalize grant funding.
9. Oversees and directs the staff and operations within payroll. Functions include payroll timekeeper tracking, reconciliation of time recorded, reconciliation of payroll general ledger accounts, AP processing preparation, payroll cash transfers, and validating payroll prior to processing.
10. Reviews and approves journal entries prepared by subordinates pertaining (i) allocating revenue received towards property tax payments (ii) revenue earned by other departments; and (iii) non-sufficient funds.
11. Prepares cash flow analyses used in the Treasury department; provides data to the County's accounting department for a separate cash flow report used by management.
12. Reviews transactions pertaining to investments; reviews and approves journal entries prepared by subordinates pertaining to investment interest allocation.
13. Works collaboratively with internal auditors to research and resolve findings, and to put in place processes to eliminate future findings of that nature.
14. Conducts specialized training on assigned program responsibilities such as asset management, and categorization of project expenditures, ensuring timely capitalization of assets and project closures.
15. Performs a variety of special projects which include identifying, researching, and evaluating fiscal issues, including those associated with the financial management system; and developing, testing and implementing solutions; projects managed may include working with staffing from other departments to ensure all stakeholders are involved.
16. Performs other job related duties as required or assigned.

* The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.

1. Bachelor's Degree in Accounting, Finance, or a related field, and nine (9) years of related work experience with increasingly responsible professional accounting experience, plus two (2) years in a managerial role. Any equivalent combination of related education and/or experience may be considered for the above requirements.

ADDITIONAL REQUIREMENTS

1. Employee must successfully complete the post-offer employment medical examination and background investigation.
2. Employee must comply with the safety guidelines of the County.
3. Depending on assignment, some positions in this classification may require possession of a valid driver's license, Class C or higher.
4. Employee must complete required FEMA training(s) as assigned to position.
5. Employee must complete required Supervisor classes if applicable.

PHYSICAL AND MENTAL REQUIREMENTS

Mobility - frequent standing or sitting for extended periods; frequent walking; occasional driving may be required depending upon assignment; occasional pushing/pulling; occasional bending, kneeling, squatting and crawling. Lifting - occasional lifting up to 25 pounds. Vision - constant use of good overall vision for reading/close up work; frequent use of color perception and eye/hand coordination; occasional use of depth perception and peripheral vision. Dexterity - frequent repetitive motion from writing and using a computer keyboard; frequent grasping, holding and reaching. Hearing/Talking - frequent hearing/talking to others on the telephone and in person; occasional hearing of faint sounds. Emotional/Psychological - frequent concentration; frequent public contact; occasional working alone.

WORKING CONDITIONS

1. Work is typically performed in an indoor office environment, but occasionally requires travel to other locations.
2. Work environments may include noise, dust and/or unpleasant odors, and may occasionally require work in confined spaces.
3. Occasional evening, holiday and/or weekend work may be required.

County of Bernalillo is an equal opportunity employer.Employment Type: Full Time Regular (FR)