Preadmission Testing Unit Coordinator

The Surgical Services Unit Coordinator is a member of the non-nursing staff whose primary responsibilities are to assist with smooth coordination of patient flow, maintenance of computer systems, coordination of procedural scheduling, accurate and expedient data entry and reporting and maintenance of time and attendance system. Responsible for basic clerical duties, i.e., answering incoming calls, taking messages, etc., assuring that patient charges are entered, filing, etc. He she serves as the customer service liaison between the unit and other departments, patients, physicians and their office staffs, etc. Duties are performed in accordance with hospital policy procedure. Proficiency, accuracy and expediency are mandated as essential performance functions.
Education
High School Diploma or GED
Experience
No prior work experience required
Qualifications

• Ability to establish and maintain a positive working relationship with a variety of people,
• Ability to read, write legibly, proficient in spelling. Previous experience with medical
• Demonstrate emotional maturity.
• Demonstrates good organizational skills, detail oriented.
• inside and outside the hospital.
• Maintains a high degree of accuracy in the performance of duties.
• Professional, courteous personality.
• Self-motivated; Demonstrates ability to make independent and accurate decisions.
• terminology preferred.

Area of Responsibilities

• COMPETENCY: Demonstrates advanced knowledge and proficiency in the use of the computerized scheduling system. Demonstrates advanced knowledge and proficiency of the order-entry system. Demonstrates advanced knowledge and proficiency of the Time and Attendance system Demonstrates proficiency in organizing surgical schedule to attain the best possible utilization of the established block scheduling system. Demonstrates proficiency and efficiency in data entry on a per-procedure basis. Demonstrates proficiency of patient charge system. Demonstrates ability to utilize beeper system/alphamate. Assists with securing client information, test results, old records, etc. Demonstrates excellent organizational skills, ability to set priorities, handle several directives at one time. Demonstrates maturity, professionalism and appropriate interpersonal skills when dealing with physicians, co-workers, patients, members of other hospital departments, etc. Demonstrates ability to establish priorities, working efficiently and expediently without direct supervision. Demonstrates knowledge of and compliance with departmental policies/procedure, and TJC and other regulatory agencies. .
• CUSTOMER SERVICE: Serves as the customer service liaison, encouraging and facilitating optimal relations between the operating room and physicians, physicians- office staffs, patients, other hospital departments, etc. Shares the responsibility for incoming and outgoing communications, answering promptly and accurately relaying messages. Shares the responsibility for answering call lights from operating rooms promptly and relaying information to appropriate person(s), often requiring coordination with other departments, physicians, etc.
• EDUCATION: Participates in continuing education as mandated by hospital policy. Participates in continuing education classes offered by the unit, hospital, and/or professional organization.
• EVALUATION: Work area is neat and promotes efficiency.
• TEAM RESPONSIBILITIES: Shares the responsible for compiling bi-weekly, monthly and annual statistics accurately and expediently, reporting to appropriate person(s), departments, etc. Assists Division Director and/or other division managers with preparations for committee meetings, gathering and reporting of requested statistical data, etc. Shares the responsibility for maintaining office supplies, patient record supplies, etc. Responsible for maintaining an accurate and up-to-date surgical schedule, assuring daily schedule is forwarded to the appropriate departments in a timely manner. Transcribes minutes from meetings (committee, staff, in-services, etc.). Assists with departmental inventory. Serves as a positive role model and team member of the division. Serves as a preceptor, assisting with the orientation of new employees. Serves on performance improvement teams.

Compliance Statement
Employee performs within the prescribed limits of Tanner Health System's Ethics and Compliance program. Is responsible to detect, observe, and report compliance variances to their immediate supervisor, the Compliance Officer, or the Hotline.
Education
High School Diploma or GED
Experience
No prior work experience required
Licenses & Certifications

• NONE REQUIRED

Supervision

• No supervisory duties but serves as a preceptor for employees and students for surgical posting system, order-entry system, patient charge system, nurse call system, beeper/alphamate, clerical/desk duties. Corrects work routines as an active participant in staff development.

Qualifications

• Ability to establish and maintain a positive working relationship with a variety of people,
• Ability to read, write legibly, proficient in spelling. Previous experience with medical
• Demonstrate emotional maturity.
• Demonstrates good organizational skills, detail oriented.
• inside and outside the hospital.
• Maintains a high degree of accuracy in the performance of duties.
• Professional, courteous personality.
• Self-motivated; Demonstrates ability to make independent and accurate decisions.
• terminology preferred.

Definitions

• The Surgical Services Unit Coordinator is a member of the non-nursing staff whose primary responsibilities are to assist with smooth coordination of patient flow, maintenance of computer systems, coordination of procedural scheduling, accurate and expedient data entry and reporting and maintenance of time and attendance system. Responsible for basic clerical duties, i.e., answering incoming calls, taking messages, etc., assuring that patient charges are entered, filing, etc. He she serves as the customer service liaison between the unit and other departments, patients, physicians and their office staffs, etc. Duties are performed in accordance with hospital policy procedure. Proficiency, accuracy and expediency are mandated as essential performance functions.

Contact With Others
Performance of job requires contact with others where team work is essential, requiring tact to obtain cooperation. Contacts may be outside of the organization also.
Effect Of Error
Probable errors may be serious and involve losses such as improper costs, overpayment, waste of material, damage to equipment, and delay in processing work. Effect usually confined within the organization. Most of work not subject to direct verification or check. Regularly works with some confidential data such as account, salaries, patient medical records, which if disclosed might have adverse internal or external effects.
Supervisory Responsibility
Occasionally uses assistance of aide or helper in performance of task
Mental Demands
Routine duties using one or more of several established procedures within a prescribed practice under general supervision. Involves minor decisions many of which are repetitive.
Physical Effort
Moderate physical effort - Lifts, carries, or handles lightweight (1 to 25 lbs.) materials or equipment for about half of the day. Very occasional physical effort with medium weight objects (25- 60 lbs.). Office or laboratory work requires close visual effort and concentration more than half of day. Works in reaching or strained positions for less than half of day.
Working Conditions
Minor - Occasionally involved in exposure to dirt, odors, noise, or some work is performed with exposure to temperature/weather extremes/occupational risk and probability of coming into contact with blood borne pathogens, other potentially infectious diseases, or biomedical/bio-hazardous materials.
Working Conditions Aspects For Immunizations

• Performs tasks involving contact with blood, blood-contaminated body fluids, other body fluids, or sharps (needles)
• Directly works with Patients less than 12 months of age

Physical Aspects
Continually (at least once per day)

• Typing
• Manual Dexterity - picking, pinching With fingers etc.
• Feeling (Touch) - determining temperature, texture, by touching
• Hearing
• Visual
• Color Vision
• Speaking

Frequently (at least 3 times a week)

• Reaching - below shoulder
• Standing
• Walking
• Handling - seizing, holding, grasping
• Carrying

Occasionally (at least once a month)

• Bending
• Reaching - above shoulder
• Balancing
• Crawling
• Running - In response To an emergency
• Lifting up To 25 lbs.
• Lifting 25 To 60 lbs.
• Lifting over 60 lbs.
• Climbing
• Kneeling
• Squatting
• N95 Respirator usage (PPE)
• Pushing/Pulling - up To 25 lbs.
• Pushing/Pulling - 25 To 60 lbs.
• Pushing/Pulling - over 60 lbs.