Pre-Employment Specialist

Who We Are

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S.

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.

OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.

Come join us! For more information visit OWLServices.com and follow us on LinkedIn.

The Role

We are seeking a dynamic and experienced Pre-Employment Specialist to join our team. The Pre-Employment Specialist is responsible for supporting recruitment activities and completing tasks associated with onboarding new hires and maintaining Driver Qualification Files. A successful Pre-Employment Specialist will provide accurate and timely correspondence to candidates, recruiters, and hiring managers in a professional manner. This is an opportunity for a long-term position and to join a growing company. This will be a 100% remote position.

Responsibilities

• Support Recruiters throughout entire recruitment life cycle including but not limited to the hiring process: hiring candidates in ADP, onboarding including health and background screening), prehire paperwork, tax forms, I9, etc
• Participate in recruitment projects such as offer packages, swag boxes, IT access and equipment, and day one orientation.
• Prep candidates for post offer process and update reporting documents to ensure candidate’s success as an employee.
• Acts as a resource for candidates and follows up with candidates as needed.
• Researches and resolves recruitment related questions, during recruitment life cycle.
• Updates, enters, and edits personnel data in the Human Resources Information System (HRIS) and applicant tracking system (ATS).
• Participates in new- hire orientation as needed.
• Assists with data requests and compiles reports to complete required internal audits
• Assists in the preparation of departmental reports needed by internal and external sources.
• Assists with maintenance and resolution of compliance issues.
• Maintains confidentiality of human resources information.
• Promotes company’s reputation as “best place to work”
• Previous work in Transportation Industry highly preferred.
• Working knowledge of DOT requirements for CMV and CDL drivers.
• Build and maintain Driver Qualification files; experience with First Advantage or JJ Keller preferred.
• Ensure employment application, MVR, Medical, Driver’s License, Driving Record, Pre-Employment testing, and any Policy and Requests are set up for new hires.
• Process and maintain all drivers’ records in compliance with federal and state regulations.
• Ensure drivers remain compliant with annual physicals, drug/alcohol screenings, and driver license renewals in accordance with all state, federal and local laws.
• Report non-compliant drivers or incidents to HR for corrective action/discipline.
• Operate with strong communication, interpersonal, problem solving, and innovative thinking skills.
• Other duties as assigned.

Requirements and Sills

• Bachelor’s degree in related field preferred; equivalent experience may be considered in lieu of degree
• Two years’ related experience
• Effective oral and written communication skills
• Demonstrated understanding of recruitment objectives and relevant internal and external business issues impacting operations
• Ability to promptly and accurately complete assignments
• Ability to effectively interact with candidates and associates at all levels of the organization.
• PC proficiency in Microsoft Office and/or HRIS applications
• Familiarity with HR databases, Applicant Tracking Systems (ATS) and Candidate Management Systems (CMS) preferred
• Working knowledge of HR laws and compliance requirements relevant to recruitment and retention

Compensation and Benefits

• 10 Paid Holidays
• Flexible Time Off
• 401(k) Company Match
• Health, Dental, and Vision Insurance
• HSA and FSA
• Disability & Occupational Accident Insurance
• Company-Paid Life Insurance Policy
• Employee Assistance Program (EAP)
• World-class paid training program for you to learn the skills for long term career success.

Requisition # 2208