Police Records Evidence Clerk

Closing Date: Tuesday, December 5, 2023

Salary Range: $3,126- $3,989per month

Job Type: Full-Time                  Department: Police

Location: Lakeport, California (Police Department)

Full Job Description                            Benefits

Job Summary: Under general supervision of the Police Records Supervisor, perform a wide variety of specialized clerical duties in support of the Police Department, including process, maintain documents, correspondence and code reports; provide information and assistance to the public; assist in the operations of the Police Department’s property and evidence department to receive, record, store, safeguard, load, transport, verify, release and disburse evidence and found or abandoned property, maintain, separate property areas; and performs other duties as assigned. 

Examples of Duties (Please see the full job description for complete details):

• Compile, enter, record and file a wide variety of Police Records, reports and materials, letters, complaints, booking information, restraining orders and citations, as well as photos and videos that could depict graphic or violent situations.
• Maintain the department’s warrant system and send warrants to other agencies upon request.
• Registration and record management of sexual, arson and narcotics offenders; including, but not limited to; fingerprinting, DNA swabbing, and photographing.
• Process, sort, file, copy and distribute crime reports, traffic reports, citations, petitions and other materials to appropriate personnel; enter data into computer system.
• Compile data form records or other information as requested; inform officers of pertinent information related to other police departments or other agencies.
• Post, record, file, and issue receipts relating to the collection of various fees.
• Operate a computer and printer to type, enter, modify, and retrieve a wide variety of police reports and records, memos, letters and other materials. Work at a computer for extended periods of time to input and access data.
• Maintain a variety of logs, including traffic accident logs, and logs of all stolen, recovered, stored, or impounded vehicles.
• Receive, load, transport, verify, code, store, and safeguard various items of evidence and property.
• Keep accurate records of stored property and evidence to assure security and retrieval capability for court and audit purposes.
• Release property to be used as evidence in court or returned to owners.
• Forward and hand deliver evidence to various laboratories or experts for appropriate analysis.
• Purge property pursuant to prescribed methods on a regular basis.
• Store, package, catalog and destroy narcotics pursuant to prescribed methods.
• Operate standard office equipment.
• Establish and maintain a cooperative working relationship with fellow employees, sworn personnel, representatives from other law enforcement agencies and the general public.

Desirable Qualifications:  Any combination of experience, education, and training that would provide the best-qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience and Education:  Equivalent to graduation from high school; supplemental coursework in a related field is preferred. Previous experience in public safety or clerical work preferred.  

Knowledge, Skills and Abilities:  Knowledge of pertinent Federal, State and local laws, codes and regulations; laws, regulations, practices and procedures pertaining to property and evidence collection, storage, handling, tracking, release, and disposal; fingerprint processing procedures according to California Department of Justice standards; process and procedures for requesting court orders; rules of evidence and basic criminal law; local government operations and procedures related to law enforcement; basic knowledge of the rules of evidence and laws pertaining to the maintenance, release and destruction of evidence; practice and procedures for the handling and disposal of hazardous materials and firearms. Maintain current knowledge of evidence and property storage and release procedures.

Ability to use correct English grammar, punctuation, and spelling; understand, communicate, and follow verbal and written directions; provide a high level of customer service to the public and City staff in person or over the phone; apply and explain regulations, policies, and procedures; maintain accurate records, files and perform specific program activities; establish and maintain cooperative working relationships. Ability to learn and follow all City and departmental rules and regulations.

Working knowledge of general office procedures; computer operations including word processing and spreadsheet programs. Use common office software and applicable specialized law enforcement software.

Ability to work quickly and accurately on multiple tasks. Maintain confidentiality about information accessed in work activities; exercise tact and diplomacy in dealing with sensitive issues and critical situations; properly handle large sums of money, hazardous materials, firearms, biohazards, and unusual items.

Travel to and attend out of area trainings from one to five days.

Licenses and Special Requirements:

• A valid California Class C driver’s license and a satisfactory driving record.
• Ability to speak Spanish is preferred.
• Receive satisfactory results from a background investigation, physical examination, and administrative testing which meet the established qualifications standard.

Physical Profile:  

Positions in this category require moderate physical exertion associated with the ability to lift, carry, push, pull or climb.