Police Department Administrative Assistant

Welcome to the City of Box Elder, the "Gateway to the Black Hills" of South Dakota and home to Ellsworth Air Force Base. We are a small but dedicated group of professionals who take pride in our work and love serving our vibrant community. Our city is growing, and we have an opening for an experienced person to join our team of seven people in the Police Department as an Administrative Assistant. This individual would become part of a dynamic, engaging team in the City that values the contributions made by its employees and encourages professional development.

The Administrative Assistant provides excellence in high-level administrative and clerical support for the City of Box Elder's Chief of Police. This position is essential in ensuring the smooth and efficient operations of our Police Department. Your contributions will have a direct impact on the safety and security of our community.

This is an ideal role for someone passionate about supporting law enforcement, who has amazing attention to detail, and exceptional customer service skills.

If this role sounds like a great fit for you, read on to find out more about this position, check out the attached job description, and apply!

Essential Functions- Duties may include but are not limited to the following:

• Performs a wide variety of complex, responsible, and confidential duties including monitoring of project deadlines, and note-taking in critical, confidential meetings.
• Effectively communicates with department personnel, outside agencies, businesses, and internal customers and leadership through written and verbal communication.
• Prepares correspondence, reports, presentations, and other materials from notes, rough drafts, handwritten materials, or other sources on behalf of the Chief. Independently produces correspondence.
• Provides information and professional assistance to a variety of interested parties which are frequently of a confidential and sensitive nature.
• Organizes travel arrangements, maintains appointment schedules and calendars, prioritizes e-mail, mail, and correspondence requests by phone, and arranges meetings, conferences, and civic functions on behalf of the Chief.
• Provides customer service by answering phones, greeting visitors, and directing callers to the appropriate individuals. Provides information and assistance; takes messages.

What We Are Looking For:

• A High School Diploma or equivalent is required for this position. A college degree or current coursework is desirable. At least three (3) years of increasingly responsible clerical and administrative experience involving frequent public contact, customer service, public relations, communication, and accounting experience, preferably with a government entity, is desirable.

• Exceptional organizational and problem-solving skills.

• Proficiency in Microsoft Office suite and familiarity with graphic design software.

• Someone who can take initiative, is a rockstar with communication skills, excels at customer service, and has a collaborative mindset.

• Knowledge of basic principles and practices of the operations, services, and activities of a municipal law enforcement agency is preferred.

• Discretion, integrity, and a commitment to upholding the highest ethical standards.

Required Certificates, Licenses, and Registrations:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Valid driver's license.

What the City of Box Elder Offers:

The City of Box Elder has a generous paid time off program, 10.5 paid holidays per year, and excellent benefits which include 100% employer-paid health, dental, and vision insurance for the employee. Please see the link here for more information on benefits: 2024 Benefits Handbook

Employees will be enrolled in the South Dakota Retirement System with a 6% employer match from the City of Box Elder.

More information on the South Dakota Retirement System can be found here: SDRS Overview

The City of Box Elder is an Equal Opportunity Employer.

Conditions of Employment:

A candidate receiving a conditional offer of employment will undergo a background investigation and drug screening.