Planning Tech

Your job in the department is to . . .
Assist the Planning Division with the building, on-site, land use and land division permitting processes.

Your job also involves . . .
Communicating regulatory information to the public; collecting and recording fees; answering a variety of land use, zoning, land division and other related questions; digital and paper record management; supporting the Lincoln County Planning Commission; and administrating the Planning and Development Department's website.Assist the public with completing and submitting Planning Division permit applications by:

• Providing information and assistance in person, by telephone, letter or email, regarding application procedures, processing timeframes, and fees.
• Receiving, reviewing, recording, and tracking applications materials such as plot plans, building plans, application forms, and other documents.
• Generating, reproducing, and interpreting paper-copy and digital maps.
• Determining completeness prior to receiving Planning Division applications.
• Receiving, recording, and accounting for fee payments for applications and other services, as well as issuing receipts and processing refunds.

Manages Planning Division records by:

• Scanning, indexing, cataloging, retrieving, and storing paper records.
• Performing data-entry, retrieval and report-generating functions requiring the use of various computer applications.
• Processing public records requests, research requests and other public inquiries requiring the retrieval and dissemination of Department records.
• Coordinating with Planning Division staff on complex information request projects.

Assists the Department Office Manager and Planning Division staff by:

• Writing, editing, preparing, and distributing various professional documents, such as letters, memorandums, reports, notices, and other documents.
• Researching ownership, permit, and development history of properties.
• Monitoring office supplies.
• Processing and distributing office mail.
• Maintaining and updating procedure manuals for various office positions.

Supports the Lincoln County Planning Commission by:

• Creating, copying, publishing, posting, and distributing notices, agendas, announcements, and other documents.
• Communicating meeting and hearing schedules to members of the County Planning Commission, Department staff, members of the public and others.
• Creating and managing electronic records of meetings (i.e., digital video/audio recordings).
• Assists Planning Division staff in producing and managing written minutes of meetings.
• Attending publicmeetings and hearings and providing administrative support to the Planning Commission and Division staff.

Manages the Department's website for content and public communication by:

• Updating application forms, calendar events, notices, contact information, schedules, and other public information.
• Regularly communicating with Department staff verbally and in writing to ensure all relevant information on the website is up to date.
• Training Department staff on County website management policies, proper procedures for updating and maintaining the webpage, and, how to upload documents and change content in accordance with County and Department policies and procedures.

MINIMUM QUALIFICATIONS
Minimum Education Level
High School Diploma / GED
Minimum Experience Level
Two- Three years
Specifics: Administrative office work.
Substitution Note: Satisfactory equivalent combination of experience and training which ensures the ability to perform the work as determined by the appointing authority.
KNOWLEDGE, SKILLS AND/OR ABILITIES
Knowledge of:

• General administrative office practices.
• Previous governmental work experience.
• Land use planning, zoning and land division laws and practices in Oregon.
• Real estate instruments such as deeds, titles, easements, and surveys.

Skill or ability to:

• Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the county, using language and a format the audience will best understand.
• Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software).
• Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the county. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships.
• Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules.
• Upload, remove and edit webpage content following established organizational policies and procedures.
• Utilize GIS software applications for the purpose of generating maps and storing information.

WORKING CONDITIONS
Job Conditions: Office Environment, with regular interactions with the public in a customer-service-orientated setting.

Work Location: Lincoln County

Travel:N/A
PHYSICAL DEMANDS
The physical demands are typical of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical capability to handle high mobility demands and complex personal interactions.

• Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
• Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds.
• Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

REASONABLE ACCOMMODATIONS
Lincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Employment Type: Full-Time