Personnel Coordinator - (Administrative Analyst/Specialist Non-Exempt) - Library Administration

*SFSU INTERNAL APPLICANTS ONLY*

Working Title

Personnel Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.
San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Library Administration

Appointment Type

Temporary

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday through Friday; from 8:00 am to 5:00 pm

Anticipated Hiring Range

$4,472.00 - $4,969.00 Per Month ($53,664.00 - $59,628.00 Annually)

Salary is commensurate with experience.

Position Summary

Coordinates personnel operations for all Library and student employees and Library faculty, as appropriate, under general supervision of the University Librarian. Administers, provides training and coordinates the processing of all Library personnel transactions, including recruitments, appointments, temporary reassignments, terminations, probationary evaluations, annual evaluations and leaves. Serves as a resource for all Library faculty, and staff on personnel transactions, providing options in the best interest of each employee and organization. Works with Library Business Officer to monitor library position numbers and library expenditures including salary increases, terminations, leaves, hires, etc. Reviews personnel procedures and policies and recommends revisions and changes reflective of new library and university policies and forms. Implements personnel programs such as training for supervisors, preparation of evaluations and the evaluation process, New Employee Orientation related to personnel onboarding and procedures, etc. Serves as the primary liaison with Human Resources, Payroll, Risk Management, and Financial Aid offices on personnel matters. Interprets and ensures adherence to union contracts and personnel policies. Ensures the confidentiality of personnel transactions and records.

Position Information

General and Staff Personnel

Serves as the primary assistant to the University Librarian and Associate University Librarian in all Library personnel transactions and about personnel policies and ensures adherence to all collective bargaining agreements affecting library employees. Administers, provides training, and coordinates the processing of all library personnel transactions: recruitments, appointments, temporary reassignments, terminations, probationary evaluations, annual evaluations and leaves, e.g., NDI, IDL, military leaves, FML. Reviews Absence Management. Maintains a calendar of annual and periodic personnel notifications and temporary appointment end dates to ensure appointments and status are current. Serves as a resource for all library faculty and staff on personnel transactions providing options in the best interest of each employee and the organization. Works with the Library Business Officer to monitor Library position numbers and salary expenditures, including salary increases, terminations, hires, leaves, etc. Ensures the confidentiality of personnel transactions and records. Ensures that all University and Human Resources policies and procedures are followed and that in-house procedures are clear and efficient. Serves as the primary liaison with Human Resources and its Payroll Services unit on personnel transactions.

Student Personnel 

Maintains archive of student assistant position descriptions. Posts student assistant jobs on Handshake. Serves as liaison with Student Financial Aid. Processes new student assistant hires including E-TRAC appointments, onboarding and orientation. Processes changes in student appointment status and terminations. Ensures student hours worked and payrates are reported accurately in Timesheets.  

Faculty Personnel 

Enters position information for tenure track and lecturer recruitments in PageUp for posting positions, and generates Job Cards and Offer Cards. Processes new faculty hires including E-TRAC appointments, onboarding and orientation. Processes E-TRAC reappointments, changes in status and terminations.

Other duties as assigned 

Minimum Qualifications

General knowledge and skills in personnel management Foundational knowledge of public administration principles, practices, and methods that would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.

Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.

Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.

Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.

Ability to organize and plan work and projects including handling multiple priorities.

Ability to make independent decisions and exercise sound judgment.

Ability to compile, write, and present reports related to program or administrative specialty.

Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Preferred Qualifications

1-3 years of work experience in higher education, preferably within the CSU.

Extensive knowledge of and familiarity with Library programs and services, University infrastructure and state regulatory policies and procedures.

Familiarity with CSUEU and CFA Collective Bargaining Agreements.

Extensive knowledge of Microsoft Office software programs, PeopleSoft Absence Management, ETRAC, Online Time Reporting and Report Query systems, DocuSign, PageUp Recruitment system, Tracker I-9.

Excellent oral and written communication skills.

Advanced organizational skills.

Ability to plan, organize, coordinate and perform work in complex situations and effectively research and analyze problems and implement solutions.

Ability to work independently, take initiative, and multi-task.

Ability to coordinate and complete projects.

Ability to reschedule work based on shifting priorities.

Ability to establish and maintain effective working relationships.

Demonstrated capacity for professionalism, responsiveness and composure under challenging conditions.

Environmental/Physical/Special

Position typically requires working 4 to 5 hours per day at a computer. 

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. 

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions.  SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU).  CSU is a state entity whose business operations reside within the State of California.  Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception.  While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.