People Operations Coordinator

Take the next step in your journey. At Millennium Trust Company, you will help businesses and individuals thrive today, tomorrow, and into retirement. Become part of a company that is people centric and client obsessed in every interaction; a community of forward-thinking individuals focused on driving results to deliver our mission with an unwavering commitment to integrity. Join us as we strengthen and simplify the health and wealth journey - relentlessly pursuing better outcomes for all. We believe in finding the best talent! While some roles are based at one of our office locations, remote roles can sit in any of the following states: AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Remote status and role locations are subject to change. Relocation is not provided.
Don't meet every single requirement? Here at Millennium Trust, we believe there is no "perfect" candidate and want to encourage applying even if all the requirements listed aren't met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Millennium Trust is the place for you! We look forward to receiving your application! Check out a video on our Company Culture! Millennium Trust Culture
HOW YOU WILL SOAR:
The People Operations Coordinator position provides administrative support to the Human Resources team by administering and supporting HR transactions that focus in the area of our entire employee life-cycle while providing excellent client service to our diverse employee population. This individual will be motivated and driven by a sense of urgency, and will follow through on a wide variety of detail-oriented assignments, while maintaining strict confidentiality.

• Set up and maintain employee files in Laserfiche and sustain paper files as needed
• Process employee lifecycle changes
• Prepare new hire orientation packets and welcome gifts, ensure new hire paperwork is in order, follow-up on any outstanding items; verify I-9 information ensuring compliance, and add new hires to applicable HR systems and email distribution lists
• Provide administrative support for the Training and Development Team with the Learning Management System (LMS) including report updates and training course management
• Assist the HR Team with employee events and administrative activities that may include, expense reporting, meeting scheduling, ordering catering, etc.
• Off-board employees within HR systems, process termination paperwork, and alert applicable business partners
• Provide administrative support to employees
• Stock wellness rooms with supplies, complete desk drops and deliver monthly snacks
• Assist in gathering data and reports requested by internal business units, clients, regulators and auditors
• Assist in developing and editing HR forms, templates and other various documents
• Complete requested employment verifications
• Maintain BenefitHub site including ad hoc, monthly, quarterly and annual document updates
• Maintain HR tracking logs such as payroll changes, new hire insurance coverage, start date confirmations and employment verifications
• Perform other job-related duties and assist with special projects as assigned

IF YOU HAVE SOME OR ALL OF THE FOLLOWING, APPLY:

• Associates Degree in Human Resources, Business Administration or related field
• 1 - 3 years of applicable experience
• Capacity to maintain confidential information
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Professional demeanor with an affinity for the details
• Strong interpersonal communication skills, ability to manage projects, and work collaboratively with different teams
• Solutions-oriented, ability to work under critical deadlines, changing priorities, and adapt to change
• Ability to multitask, organize and prioritize workload, and demonstrate a good work ethic
• Goal-orientated with a sense of urgency to complete tasks
• Strong research and problem solving skills
• Laserfiche or document management software experience preferred
• Learning Management System (LMS) experience preferred

MILLENNIUM TRUST COMPANY is a rapidly growing, leading financial services company offering specialized retirement and institutional services and recently acquired PayFlex, a consumer directed benefits provider, to create a personalized, holistic approach to financial wellness. To that end,we provide a diversified multi-product business with a holistic focus on financial wellness. Millennium Trust has experienced year-to-year double digit growth and prides itself on its strong, progressive culture.
We have been recognized for our remarkable growth on lists such as Crain's Fast 50 and Inc. 5000, and for our outstanding workplace culture and benefits with Built In's 2023 Best Places to Work and Gallagher's 2022 Best-In-Class Employer awards.