People Operations Coordinator

Job Description

As a People Operations Coordinator, you will serve as a key point of contact for staff, ensuring effective communication, smooth operations, and a positive employee experience. You will play a vital role in onboarding new employees, managing client intake meetings, scheduling client and staff meetings, conducting periodic on-site visits to clients (as needed), hosting employee meetings and check-ins, and facilitating various communications to keep our staff informed and engaged.

Key Responsibilities

• Employee Onboarding: Oversee the onboarding process for new employees, including coordinating orientation sessions, preparing onboarding materials, and ensuring a seamless transition into the organization.
• Client Intake Meetings: Coordinate and facilitate client intake meetings, gathering necessary information and ensuring clear communication between clients and the management team.
• Scheduling: Manage schedules for both internal meetings and external client visits, optimizing time and resources efficiently.
• On-site Client Visits: Conduct periodic on-site visits to clients as needed, providing support, addressing concerns, and building strong relationships.
• Employee Meetings and Check-ins: Host regular employee meetings, both group sessions and one-on-one check-ins, to discuss updates, address concerns, and provide support as needed.
• Communication: Send timely and relevant communications to staff, including reminders, follow-ups, recognition, and other important announcements.
• Administrative Support: Provide administrative support to the management team as needed, including document preparation, data entry, and other tasks to ensure smooth operations.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Previous experience in a coordinator or similar role, preferably in a client-facing environment.
• Strong communication and interpersonal skills, with the ability to build rapport and foster positive relationships with both internal and external stakeholders.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
• Flexibility to travel for on-site client visits in New York City, as needed.
• Proficiency in MS Office Suite and other relevant software applications.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Additional Information

• This is a part-time position with room for professional growth and development.
• Compensation is commensurate with experience and expertise.
• Dynamic and supportive work environment dedicated to employee success and satisfaction.
• Candidate must be located in the NYC metropolitan area

Application Process

To apply, please submit your resume outlining your relevant experience and why you are interested in joining our team. We look forward to reviewing your application!

Job Type: Part-time

Pay: $22.00 - $27.00 per hour

Expected hours: 10 per week

Benefits:

• Referral program

Schedule:

• Monday to Friday

Work Location: Hybrid remote in New York, NY 10003