People Assistant

Calling all motivated students eager to learn and grow in our People Team! 

If you are passionate about working in a challenging, and continuously learning environment, keep reading

We are WIRIS, a software development company headquartered in Barcelona, with an office in Long Beach, California. Our mission is to make people’s STEM work more meaningful.
We develop tools for the education, scientific, and publishing communities, working with the biggest players like Google Workspace, Moodle, Blackboard, Canvas, and Microsoft Office. You can find us everywhere!

Follow us on Instagram @lifeatwiris to get a sneak peek into our vibrant company culture!

Don't miss this exciting opportunity to contribute as a People Assistant and help shape the future of WIRIS.

WHAT WILL YOU DO?

• Office administration: 
  • Be the point of contact with providers and coordinate changes with them.
  • Maintain the office conditions and arrange necessary office maintenance.
  • Purchase office and kitchen supplies and maintain the proper stock levels.
    
  • Deal with phone calls, email, post, and messenger services.
  • Core administrative duties e.g. arranging signatures, and handling official documents and correspondence.
  • Partner with the rest of the People Team to update and maintain office policies as necessary.
• Events organization:
  • Be in charge of company events: Team Building, Christmas Dinner, Padel Tournament, Contests, and others.
  • Arrange lunch and breakfast breaks for events and meetings.
  • Coordinate in-office and off-site events and meetings.
  • Coordinate executive meetings inside and outside the office, and maintain confidential files and contact information.
• Travel organization and assistance:
  • Manage end-to-end travel needs: logistics, visas, transport tickets, lodging, etc.
  • Coordinate interoffice visits and other company travels.
• Occupational Risk Prevention Coordination:
  • Be the point of contact for our occupational risk technician.
  • Assign mandatory courses, and organize medical examinations.
  • Ensure Wiris is up to date with the Spanish regulations.
• Training Coordination:
  • Organize our in-house language courses, and coordinate courses not included in our training platform.
  • Be in charge of course reimbursement processes (FUNDAE).
• Assist People team with administrative tasks, such as:
  • Assist with new hire onboarding preparation, and monthly reports.
    

WHAT WILL MAKE YOU SUCCEED IN THIS POSITION?

• The student must be studying Psychology, Administration, or similar.
  
• The student can provide an Educational Agreement with a School/University of the EU.
• Minimum 6 months length internship, with the possibility to extend the agreement.
• Knowledge of Google Workspace and MS Office: mainly Google Sheets/Excel, and Google Docs.
• High level of English and Spanish is a must.
• Excellent communication skills.

WHAT DO WE OFFER YOU?

• Competitive remuneration for your internship program.
  
• Holy-yays! Number of days off according to the length of your stay.
• A great work environment in Barcelona city center.
• All the coffee you can drink, fresh fruit, and yogurt.
  

WHAT DO WE CARE ABOUT?

• People first: We are a people-oriented company. 
• Contribution: We want to leave our mark.
• Courage: We are brave and determined.
• Leadership: We have the aspiration to transform.

Wiris, where everyone matters, work is fun, and growth never ends. 

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant from underrepresented minorities, persons with disabilities, sexual minority groups, and other candidates who may contribute to the diversification and enrichment of ideas and perspectives.