Payroll/Office Manager

LMG Construction is looking for an experienced office manager to oversee payroll and office operations including managing the website and social media.

Specifically, we are looking for a motivated, self-starter, self-managed individual responsible for handling the fundamental aspects ADP payroll, recording financial transactions, basic managing accounts payable and receivable, record keeping, file management, reconciling bank statements, and completing all other office-related tasks.

LMG is a woman-owned and operated local company growing and looking to add a qualified individual that will help us manage and maintain the office. Tasks can also include answering AP and AR questions with customers, onboarding, handling insurance, office supply ordering, data entry, cash management, and preparing bank deposits. Experience in construction, particularly subcontracting, is a plus. Experience with ADP and or ProContractor is a strong plus.

Salary listed is a wide range and will ultimately be based on experience. We encourage all qualified applicants with professional references to apply. Backgrounds will be verified.

Candidates with additional qualifications such as marketing, administration, accounting, payroll, controller, accounting manager, human resources, office leadership and additional management are encouraged to apply.

Responsibilities:

• Complete weekly payroll utilizing ADP
• Maintains and tracks insurance policy information (this is very important and the ideal candidate can easily interface with insurance and all benefit reps)
• Maintains and tracks lien waivers
• Working with CPA, prepare month-end close and drafts procedures
• Utilize accounting software, ProContractor
• Provide technical support and advice on ProContractor
• Work well with project managers and purchasing manager (ideal candidate does not hesitate to coordinate project management team on A/R, invoicing, and collections)
• Working with CPA, prepare monthly WIP
• Work with CPA on quarterly estimates and tax filing
• Work with owner and CPA, develop annual budgets
• Track employee reimbursements
• Paper and electronic file management
• Working with owner and CPA, spot errors and suggest ways to improve efficiency and lower spending
• Review and recommend modifications to accounting systems and procedures
• Develop and document business processes and accounting policies to maintain and strengthen internal controls
• Additional office management responsibilities include managing cleaning company, ordering office supplies, keeping track of logos and business cards, onboarding, working knowledge of employee handbook, working with property manager.
• Maintain company website updates and occasional social media postings
• Complete weekly A/P

Skills

• Proven at least 3+ years of experience as on Office Manager
• Knowledge of the construction industry, budget, and construction-related experience is preferred
• Hands-on experience with accounting software packages, like ProContractor
• Advanced in MS Excel skills including Vlookups and pivot tables
• Exceptional verbal, written, and interpersonal communication skills
• Flexibility and adaptability
• Trustworthy & high level of integrity
• Ability to use good judgment and strong problem-solving skills
• Works well with others
• Ability to demonstrate professionalism with all clients
• Dependable
• Takes initiative, follow through, and works independently
• Strong work ethic and time management
• Exceptional attention to detail
• Ideal candidate can do minor website posts of employee of the month, etc.

Qualifications:

• 3 years Office Management experience, preferably in a construction or real estate environment
• Advanced Excel knowledge
• Multi-tasker with an excellent focus on accuracy
• Must be organized and efficient with strong attention to detail
• Take initiative, and work efficiently to meet deadlines
• Works independently but (very important) also as part of a team
• Communicates well with Company owner
• Trustworthy & high level of integrity

Bookkeeper - Accounting - Bookkeeping - Accounting Clerk - Accounts Payable - Accounting Assistant - Payroll - Quickbooks - Accounts Receivable - Staff Accountant - Payroll - Accounts Payable - Payroll Specialist - Accounts Receivable – Bookkeeping – Controller – Accounting Manager – Accounting Management – Office Manager – ProContractor

Job Type: Full-time

Pay: $26.00 - $40.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• Hybrid work
• Office

Experience:

• Payroll management: 5 years (Required)
• Bank reconciliation: 3 years (Required)
• Accounting: 2 years (Required)
• Time management: 5 years (Preferred)
• Computer skills: 5 years (Required)

Work Location: Hybrid remote in Kansas City, MO 64108