Payroll Specialist - Part Time

Job Summary

The Payroll Specialist is responsible for maintaining accurate payroll records and ensuring timely processing of employee payments. They play a crucial role in managing payroll systems, calculating wages, and adhering to legal requirements.

Requirements

Essential Duties and Responsibilities

■ Full responsibility for biweekly payroll

■ Manages payroll (which includes two bonus payrolls and one 401K Profit Sharing payroll each year; manual payroll checks, as requested; uploads payroll journal entries to Deltek)

■ Ensures compliance with federal, state, and local tax regulations

■ Provides excellent customer service to employees and management

■ Maintain strict confidentiality regarding employee payroll information

■ Reviews/approves benefits changes related to qualifying events

■ Responds to employment verifications

■ Maintain company-wide compensation spreadsheet with promotions and raises

■ Add/Term employees in Deltek and Paylocity

■ Review Timesheets on a weekly basis and make corrections as needed

■ Administer employee referral bonuses, relocation bonuses and service bonuses

■ Track Auto Allowance and Phone Reimbursements

■ Update Deltek and Paylocity for Promotions, including maintenance of Labor Categories

■ Distribute W-2’s and ensure ACA Compliance

■ Prepare annual W-3 reconciliation spreadsheet

■ Handle all EEO-1 Reporting

■ Advises management on applicable state and federal employment regulations, benefits and compensation policies & procedures.

■ Complete salary surveys

■ Assist with 401K audit

■ Update address changes in Deltek, Empower, and Paylocity

■ Run reports from Paylocity, as needed (Payroll Registers, GL Uploads, etc.)

■ Performs other related duties as assigned

Education:

■ Bachelor’s degree or related field required.

■ CPP preferred.

Years of Experience:

One year of payroll experience required.

Working Conditions

Work Environment: The employee in this position will primarily be exposed to an environment and hazards characteristic of an office setting. The office environment consists of typical, moderate noise levels, with occasional exposure to loud noises. Wood, vinyl, and carpeted concrete floors exist. Outside the office, occasional travel by car or plane may be required. Evidence of a valid driver’s license and proof of insurance may be required.

Physical Activities: Physical activities within a demanding office environment include long periods of sitting, as well as standing, walking, walking up and down stairs, reaching with hands and arms, talking, hearing, and using hands to handle and feel. There is also occasional stooping, kneeling, and crouching. Normal 20/20, corrected or acceptable vision is needed to read material, forms, computer screens, etc. Normal peripheral vision (the ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point) and depth perception (three-dimensional vision; i.e., the ability to judge distances and spatial relationships) is required. The employee in this position will also need to carry files, drawings, and other office materials or equipment, and the employee must be able to lift up to 20 lbs.

Materials and Equipment: Standard office machinery directly used in this work environment includes, but is not limited to, a desktop computer, calculator, fax machine, telephone, photocopier, and related accessories. The software used includes, but is not limited to, Paylocity, Microsoft Office, Deltek, and other software specific to this discipline.

Benefits

This is a non-benefited position.