Payroll Specialist (Adp)

Expert ADP payroll knowledge required. 

Responsible for bi-weekly payroll processing, reconciliation, and general payroll support to employees.  Support Leave of Absence programs through effective coordination of LOA program following Federal and State Law. Perform general accounting and ledger duties as required 

ESSENTIAL RESPONSIBILITIES:

• Serve as initial point of contact relating to payroll and Leave of Absence issues.
• Ensure timely processing of all payroll and Leave of Absence transactions/claims.
• Document and update all desk procedures for payroll function on a regular basis.
• Perform regular audits of payroll processing to ensure accuracy.
• Adhere to all required compliance standards regarding payroll processing and administration.
• Compile payroll data such as garnishment, vacation time, holidays, insurance and 401(k) deductions.
• Poll electronic time clocks (E-time software) and review the downloaded information for completeness and accuracy.
• Process bi-weekly transfer of payroll data to external processor.
• Maintain compliance to standard payroll processing calendar.
• Proactively work with supervisors and managers to ensure timely reporting and recording of non-exempt time and paid-time off.
• Identify, create and distribute wage and payroll reports to departments bi-weekly.
• Ensure that all bi-weekly reporting to external vendors are in compliance.
• Participate in bi-weekly or monthly audits as required.
• Participate in budget planning for payroll and manage activities within budget.
• Ensure that desk procedures are documented as necessary to support backup payroll and leave of absence processes.
• Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
• Handle the FMLA leave administration process from the employee’s initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
• Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason.
• Advises managers and employees on the interaction of leave laws with paid time off, workers’ compensation, and short-term and long-term disability benefits.
• Oversees the return-to-work process for employees returning from extended FMLA, workers’ compensation, or other leave(s).
• Facilitates other leave requests, which may include accommodation requests under the ADA.
• Administers other company time-off programs as assigned in accordance with internal policy and applicable laws.
• Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
• Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Preserves confidentiality of employee medical documentation and files.
• Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
• Assist co-workers with general HR projects which may include performance appraisal administration, benefits and other programs as necessary.
• Working knowledge to perform as back-up in other areas of the department.  
• Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy.

OTHER DUTIES

Working knowledge to perform as back-up on other department projects. .

EDUCATION and/or EXPERIENCE:

Bachelor’s degree required and a minimum of five years’ experience in a human resources function or equivalent.

• Computer proficiency and technical aptitude with the ability to utilize Microsoft Outlook, Excel, PowerPoint and Word.
• Knowledge of standard HRIS applications.
• Knowledge of all pertinent federal and state regulations.
• Excellent oral and written communication skills
• Excellent organizational skills and attention to detail.