Payroll Specialist

Payroll Specialist JobID: 10267
+ Position Type:
Finance/Payroll/Purchasing/Warehouse/ Payroll Specialist
+ Date Posted:
5/24/2024
+ Location:
Educational Support Center
+ Closing Date:
06/07/2024
GRADE: G16 (Hourly Range/Step 1 - Step 8: $23.98 - $29.56)
MINIMUM HOURLY RATE: $23.98
STANDARD HOURS PER WEEK: 40
FTE: 1.0
MONTHS PER YEAR: 12
JOB CODE: 1002
POSITION TYPE: REPLACEMENT - PERMANENT/REGULAR
LOCATION: THORNTON, CO.
Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission toelevate student success for every student every day in every classroom.Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area.
SUMMARY:Responsible for accurately processing employee payroll that complies with Federal and State laws, negotiated agreements and district policy. This position prepares and processes monthly payroll for the district with duties including but not limited to reviewing timesheets, tracking/processing garnishments and other payroll deductions as well as maintaining changes and corrections to employee tax withholding and direct deposit.
ESSENTIAL DUTIES AND RESPONSIBILITIES:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
1. Receive and respond to payroll, salary, benefits and W2 related inquiries using discretion and effective oral and written communication. Independently research and solve complex problems, cross train and share information with Payroll Team and other District staff members. Provide support, training and resources for district employees who submit payroll and have concerns and questions regarding pay practices addressed in master agreements.
2. Complete and submit requests for written verifications of employment, loan forgiveness applications, HUD forms and garnishment verification forms. Respond to phone requests for employment information on current and former employees.
3. Process, maintain and verify changes and corrections to employee tax withholdings and bank options. Assist and communicate with employees for confirmation of submitted forms as needed.
4. Receive, review for accuracy, code, research as necessary, and enter all supplemental timesheets, pay sheets, class coverage, sub custodian, building use and shift differential forms into in-house payroll systems. Help to ensure proper payment of wages and salaries using multiple in-house systems to correctly process salaries, paid leave, holiday pay, compensatory time, overtime, etc. while meeting deadlines. Coordinate with District staff regarding discrepancies.
5. Run, edit and check reports from multiple sources in order to complete final review of payroll entry and verify data for accuracy in a timely manner
6. Requisition payments of all medical, dental, vision and life insurance. Run, sort and distribute labor reports and research/answer questions concerning labor and benefits reporting. Reconcile, upload and request payments to vendors for tax sheltered annuities.
7. Ensure that employee payroll files, for active and terminated employees, comply with Federal, State and District requirements. Maintain permanent payroll records.
8. Process, verify and maintain garnishments of pay for employee child support, tax levies, bankruptcies, liens, etc. Complete and submit PERA Six-Month Salary forms, PERA Refund Request forms and other PERA inquiries, Adams 12 Five Star Schools Classified Service Credit Worksheets and unemployment benefit wage audits. Assist in payroll and timesheet audit activities.
9. Reviews and verifies information from employee action forms, including but not limited to, new hires, changes, resignations, retirements and reclassifications to ensure changes have been captured in payroll. Calculate adjustments for back pay and verify salary changes, compensations, deductions, vacation/personal time payouts and additional pays.
10. Contributes to the overall success of the department of Financial Services by performing all other duties and responsibilities as assigned, acting as back-up for other positions as needed, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service.
EDUCATION AND RELATED WORK EXPERIENCE:
+ High school diploma or equivalent.
+ Minimum of 3 years general clerical experience, including 2 years of database application systems.
+ Payroll experience preferred.
LICENSES, REGISTRATIONS or CERTIFICATIONS:
+ Criminal background check required for hire.
+ Payroll certification preferred.
APPLICATION INFORMATION:
All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for.
SALARY INFORMATION:
All Classified positions are paid on an hourly basis. All Newly hired classified employees are placed initially on Step 1 of the pay grade for their position. Classified employees can advance an additional 7 steps (maximum Step 8) based on their previous experience. Final hourly placement on the Classified Salary schedule is dependent on the Grade Level for the position being posted and employees' previous work experience. "Grade" refers to position or job classification and "Step" refers to the number of work experience credit or service years. See our Classified Salary Schedule (https://www.adams12.org/our-district/careers/support) for hourly rates. For additional compensation information, please refer to The Classified Master Agreement. (https://resources.finalsite.net/images/v1658854128/adams12org/zqldeewjdfyjcnfktcob/ClassMasterAgreement.pdf)
BENEFITS INFORMATION:
Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).
To learn more about our benefits, please see ourBenefits Overview. (https://www.adams12.org/our-district/human-resources/benefits-overview)
THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION.
Rev 5/24