Payroll Specialist

Organization

At the University of Oklahoma, the Payroll Specialist is responsible for supporting various payroll functions of the organization, as well as holding responsibility for the accurate reporting of tax and other withholdings.  This position requires discretion and independent judgment as well as comprehensive knowledge of and ability to apply basic accounting principles, knowledge of federal and state tax laws, university policies, procedures, and practices.  Collection and analysis of data and basic problem-solving techniques is required.  Work is deadline driven, and accuracy is critical. 

The position will report to the Payroll Director and will work within a small team of accountants responsible for similar tasks.  The position will interact frequently with the State of Oklahoma payroll department, Information Technology, Human Resources, Colleges, Budget & Financial Planning, and other academic and non-academic units.

PRIMARY DUTIES AND RESPONSIBILITIES 

• Responsible for vendor payment review/approval
• Work with campus payroll coordinators and answer payroll and timekeeping questions
• Manage/prepare retirement statements for withholding accounts to various retirement accounts
• Assist with preparing payroll tax withholding forms, as well as 941, W-2, W-2C, and 1042, payroll reporting
• Assist with calculation and collection of employee overpayments
• Assist in all system testing
• Assist with review and approval of various personnel action forms
• Assist employees via email and/or phone with any payroll-related questions
• Review payroll deductions, garnishments, and paid leave payouts for accuracy
• Assist processors with corrections during payroll processing
• Performs other duties as assigned/required to ensure the overall success of the department

Job Location

Required Education:  Bachelor’s degree, 

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.

SKILLS: 

• Knowledge of accounting concepts, practices, methods, and terminology
• Ability to choose the right mathematical method or formula to solve a problem
• Working knowledge of MS Office 
• Excellent attention to detail
• Ability to set priorities and meet deadlines
• Ability to communicate effectively, using email, phone, or in person methods
• Questioning mindset that looks to learn and improve on the way things have been done
• Team player that seeks to provide exceptional support to the university

Departmental Preferences:

• Advanced computer skills in MS Office, (with the ability to build and manipulate spreadsheets), accounting software and databases
• Excellent organizational, problem-solving, analysis, and communication skills
• Bachelor’s degree, with preference given to business, accounting, or a related field

Advertised Physical Requirements:

• Sitting for prolonged periods. Engage in repetitive motion. Manual dexterity. Able to communicate effectively.
• Standard office environment.

Supervision: None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Organization: Payroll and Employee Services
Job Location: Oklahoma-Norman-Norman Campus
Schedule: Full-time
Job Posting: Jan 31, 2024