Payroll Coordinator

Apply directly via: https://campbellcountyschools.tedk12.com/hire/ViewJob.aspx?JobID=3981

TITLE: PAYROLL COORDINATOR - IMMEDIATE HIRE

QUALIFICATIONS:

High school diploma, or GED Certificate

Has specialized skills in accounting, and computer operation

Has demonstrated competence in accounting correspondence and respect for confidentiality

Has a minimum of three years of responsible financial record keeping experience with experience in an automated environment

Has prior experience or education that indicates the ability to handle pressure and deal with changing tasks and time schedule

Has the ability to communicate effectively both orally and in writing

Has demonstrated the ability or potential to relate to and work effectively with staff and community.

REPORTS TO: DIRECTOR OF FINANCE

JOB GOALS: Payroll Coordinator is assigned lead duties and provides training, guidance, and work direction to assigned staff. Complete specific payrolls such as classified and certified payrolls, payroll review, new hire/termination/job change paperwork, etc.

REPRESENTATIVE DUTIES:

• Ability to implement efficiency in the processing of payroll through various software applications, including Tyler MUNIS and AESOP/Frontline.
• Provide training, guidance and work direction to individuals as assigned to the payroll unit and/or involved in school level payroll functions.
• Assist in the review of payroll systems and procedures; recommend method improvements and implement changes as approved.
• Process payroll and related records for assigned major payroll of the District; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
• Monitor changes in payroll-related data; prepare changes, corrections, or adjustments as necessary; notify proper authorities.
• Compute annual vacation and sick leave allowances and payroll distribution; communicate with District and site personnel regarding time reports, warrants, insurance coverage and leave time.
• Respond to questions or complaints from employees regarding interpretation of laws, rules, regulations contracts and other documents governing District payroll, assist employees in completing necessary payroll documentation forms.
• Process and record specialized payroll services including Workers Compensation, retroactive pay, voluntary deductions, and other related services.
• Calculate and prepare annual salary and budget projections for categorical programs as assigned.
• Maintain records of individual earnings, deductions, and related data; process retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.
• Maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed.
• Sort and distribute paychecks and warrant according to established procedures and guidelines.
• Prepare and maintain files of records and documents relating to work performed; prepare special reports.
• Process the payroll-related sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.
• Process W2’s annually.
• Operate standard office equipment including a computer terminal as required.
• Perform related duties as assigned.

KNOWLEDGE OF:

• Principles and techniques involved in both classified and certified payroll preparation, monitoring, and control.
• Financial record keeping principles and procedures.
• Modern office practices, procedures, and equipment.
• District organization, operations, policies, and objectives.
• Applicable State requirements and other applicable laws.
• Interpersonal skills using tact, patience, and courtesy.
• Telephone techniques and etiquette.
• Operation of a computer and other financial office equipment.
• Tax withholding, voluntary deduction, garnishments, and fringe benefits.
• Oral and written communication skills.

ESSENTIAL JOB FUNCTIONS:

• Perform complex and responsible payroll duties with a high degree of skill and accuracy.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Process payroll and related records for classified and certified payrolls.
• Train and provide work direction to others.
• Deal tactfully and effectively with irate employees.
• Add, subtract, multiply and divide quickly and accurately.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Maintain records and prepare reports.
• Understand and follow oral and written directions.
• Plan and organize work.
• Operate standard office equipment including a computer terminal as required.

TERMS OF EMPLOYMENT:

• 240 days - 8 hours/day
• Classified Hourly Salary Schedule

Job Type: Full-time

Pay: $19.97 - $30.30 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work setting:

• Office

Ability to Relocate:

• Alexandria, KY 41001: Relocate before starting work (Required)

Work Location: In person