Payroll Coordinator

Georgetown College is seeking candidates for a Payroll Coordinator/HRIS Specialist. This position is responsible for processing payroll as well as onboarding new employees while adhering to the policies of the College and within legal and ethical boundaries of federal and state employment law. The Payroll Coordinator/HRIS Specialist report to the Controller

Established in 1829, Georgetown College is a distinguished private college in the Bluegrass region of central Kentucky, offering primarily undergraduate programs in the liberal arts, sciences, and professions. Its single graduate program is a Master of Arts in Education. A full range of information about Georgetown College is available at www.georgetowncollege.edu

EXPECTATIONS OF EMPLOYEE

• Adhere to College Policy and procedures
• Communicates with Director and Assistant Director
• Act as a role model within and outside the College
• Perform duties as workload necessitates
• Maintain a positive and respectful attitude
• Communicate regularly with the Director regarding Department issues
• Demonstrate flexible and efficient time management and ability to prioritize workload
• Consistently report to work on time, prepared to perform duties of position and others as assigned by the Director
• Meet or exceed Department productivity standards

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Process payroll additions/changes and personnel action notices within the Paycom system to include insurance enrollments, terminations and changes.
• Process bi-weekly and monthly payroll for faculty, staff and Student Workers.
• Maintain organized files of all payroll documents by quarter and calendar year.
• Maintain knowledge of current payroll tax laws to be able to answer employee inquiries.

• Research payroll issues as necessary and adjust errors.
• Handle all pre-hire background checks & schedule drug screenings.
• Initiate onboarding of new employees.
• Schedule appointments to finalize new hire documents and assist in the completion of I-9, benefit enrollment, TIAA, and reviewing all new hire procedures.
• Assist in sending out exit interviews and notifying campus offices of recent departures.
• Serve as the initial contact for all student workers for eligibility and pre-hire documentation.

Interested applicants may apply by following the link to upload a cover letter and resume. Review of applicants will begin immediately and resumes will be accepted until the position is filled.

As a Christian institution, Georgetown College builds community through admissions, hiring and promotion policies based on merit, qualification and character. Georgetown College does not discriminate, either in the admission of students, hiring and promotion of employees, or in the administration of any educational policies, programs, or activities on the basis of race, color, national or ethnic origin, sex, sexual orientation, gender, gender identity, age, disability or veteran status. The college is committed to enhancing diversity in its faculty, staff and student body. Women, people of color, members of the LGBTQ+ community, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.

KNOWLEDGE, SKILLS & ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and / or Experience - Associate's degree (A. A.) or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Communication / Language - Requires effective oral and written communication skills, excellent interpersonal skills. Ability to read, analyze, and interpret common, financial reports, and legal documents. Ability to respond to common inquiries or complaints from members of the college community and outside vendors.
• Mathematical - Ability to calculate figures and amounts such as interest, percentages. Ability to apply concepts of basic algebra.
• Reasoning - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Certificates, Licenses, Registrations - None Required
• Computer Literacy / General Office Equipment – Proficiency in Microsoft Office Suite (Excel. Word, Outlook). Experience in CARS / Jenzabar and Paycom.