The Payroll & Benefits Manager at Cherry Hills Community Church manages payroll and benefits with precision and compliance. Working closely with the CFO and HR team, this position is key in processing employee compensation, managing benefits, and leading risk management. Payroll & Benefits Manager also takes on critical accounting tasks, supports the annual audit, and ensures organizational compliance and financial integrity. Through these responsibilities, the role embodies the church's commitment to serving its community and staff with excellence and integrity.

Responsibilities

Manage and Ensure Timely, Accurate Completion of Payroll (and Related Functions)

• Plan and coordinate all payroll functions.
• Manage and maintain the automated payroll system.

• Transmit error-free payroll information to outside payroll service provider in a timely manner.
• Process manual payroll checks for emergencies and transitions.
• Compute and process gross-ups.
• Provide accurate PTO tracking and reporting to ensure compliance with policy.
• Maintain employee information for paycheck calculation and Federal/State reporting.
• Review and approve timesheet submissions.
• Monitor federal/state tax deposits and oversee distribution of employee W-2’s.
• Oversee and maintain payroll records and files.
• Process wage garnishments.
• Submit HSA contributions.
• Approve and process FSA check requests.
• Reconcile FSA accounts (with Benefits Administrator).

· Ensure compliance with statutory regulations such as FLSA, ERISA, COBRA, and HIPAA, in addition to EEOC, ACA, and Colorado FAMLI.

Oversee Contributions to and Assist Employees with 403(b) Retirement Plan

• Manage employee and employer contributions.
• Coordinate enrollment and process rollover and loan packets.
• Serve as Cherry Hills liaison with the 403(b) Plan Administrator.

Provide Payroll and Benefits Data as Requested

• Complete approved salary surveys and maintain a file of completed surveys.
• Verify employment for potential mortgagors and employers.
• Partner with CFO in developing meaningful benefits-related KPI’s.

· Play an integral role in the development of the annual personnel budget.

· Develop and generate monthly personnel reports including variance analyses.

· Work closely with the Finance team in preparing and maintaining headcount reports and personnel cost forecasts.

· Report Part-Time, Non-Exempt, Contract and On-Call Staffing Hours (Monthly Basis).

Provide Human Resource/Benefits Support

· Manage Workers’ Comp claims and reporting.

· Manage short-term and long-term disability claims.

· Manage FMLA and FAMLI processes.

· Coordinate and provide support for the Open Enrollment process.

· Support employee onboarding and offboarding.

• Collaborate with the Organizational Development & HR Director to coordinate benefits enrollment (or termination) for all eligible staff.
• Collaborate with the CFO and Organizational Development & HR Director to ensure timely and accurate updates to records and data within Paycom and payroll files.
• Deliver biweekly hire and termination reports to CFO.
• Process benefits invoices in Bill.com ensuring accurate coding and billing (coverages and participants).

· Manage COBRA processes in timely, thorough, accurate manner.

• Manage the annual policies renewal with staff (including but not limited to Child Protection, Conflict of Interest, Whistleblower, Due Grievance, etc.)

· Advise on Employee Handbook policy issues and compliance.

· Support the Annual Compensation Adjustment Process.

· Oversee and manage the Churchwide Background Check process for employees and volunteers.

· Adhere to Cherry Hills’ ethical and legal standards in all payroll and benefits activities.

· Collaborate closely with HR and finance teams to align payroll and benefits strategies with organizational goals.

Risk Management

· Serve as liaison between Cherry Hills and its multi-peril insurance carrier.

· Investigate and document incidents that occur, providing valuable information for the insurance carrier.

· Prepare and file Incident Reports, First Reports of Injury and other insurance-related documents and correspondence in a timely, accurate manner.

· Implement risk management strategies to mitigate organizational exposure.

Manage Assigned Portions of the Monthly Accounting Close Process and Provide Accounting Team Support

· Manage assigned General Ledger accounts.

· Process monthly journal entries.

· Complete bank reconciliations as assigned.

· Review and approve others’ work as required.

· Perform vendor maintenance functions in accounts payable system.

· Support the Accounting team and perform other accounting duties as required.

· Demonstrate adaptability in managing changing priorities and handling multiple tasks simultaneously.

Support the Annual Audit Process

• Prepare audit work papers and documentation.
• Field questions from audit staff.

Ensure Accurate, Timely Response to Communication Requests (phone or email)

• Manage email, voicemail and communication requests in a timely, thorough manner.
• Build trust by maintaining confidence of information.
• Respond to all requests with professionalism, discretion and a service-orientation.
• Exhibit excellent written and verbal communication skills, particularly in conveying complex financial information.

Support the Annual Audit Process

• Prepare audit work papers and documentation.
• Field questions from audit staff.

Engage in ongoing professional development in payroll, benefits administration, and legal compliance.

· Seek and maintain certifications in payroll management, HR, or related fields.

Assist Staff Regarding Budgeting, Payroll, Benefits and Financial Matters

Model Servant Leadership and Exhibit a Helpful, Joyful Attitude

Perform Other Duties and Tasks Assigned

Requirements

· Bachelor’s degree in accounting or business administration, or equivalent.

· 3-5 years of accounting and payroll work experience.

· Payroll Certification or CPA preferred.

· Demonstrated experience with external payroll service providers.

· Strong proficiency with Microsoft Office Suite.

· In-depth knowledge of payroll regulations (FLSA, ERISA, COBRA, and HIPAA and familiarity with Colorado state payroll and employment regulations.

· Ability to manage multiple tasks efficiently with strong organizational and time management skills.

· High ethical standards and discretion in handling confidential information.

· Must successfully complete a background check.

Spiritual Gifts

God equips every Christ-follower with spiritual gifts to serve and strengthen the body of Christ and to partner with Him in the advancement of His kingdom.

The following spiritual gifts are recommended for this role:

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