Payroll / Benefits Assistant

SUMMARY: Responsible for processing bi-weekly payroll and assisting with or administering employee benefits including enrollment and payments for health and retirement plans, as well as providing support to the Chief Financial Officer (CFO) and Accounting Department along with other duties as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Processes complete bi-weekly payrolls through payroll service from reviewing timecards for accuracy and missing times, confirming paid time off and benefit deductions through required reports.

Responsible for verifying HR data and changes within the payroll and various benefits systems, reviewing and paying invoices for payroll and benefits such as health insurances, workers compensation and pensions,

Provides new hire and benefit enrollment information to employees upon hiring or rehiring or during open enrollment periods and responds to inquiries regarding payroll or benefits from employees or various benefit vendors.

Maintains all payroll and benefit information in an orderly manner for the required legal time periods.

Assists HR Manager, CFO or other Managers with various payroll, benefit or accounting reports such as bi-weekly Overtime Report, monthly Union pension and health insurance reports, monthly Workers Compensation reports for premium payments, etc, or for memos, research, audits, etc..

Responsible for creating and posting all payroll and benefit General Ledger entries as well as reconciliation of all payroll and benefit related accounts.

Trains on various accounting tasks such as posting daily lockbox, credit card or cash payments from the stores or as a backup for additional accounting duties such as invoicing.

Responsible for assisting with the annual fiscal year end audit as well as performing annual duties such as reviewing W-2’s, ACA verifications, wage increases, Group Term Life changes, PUCC calculations, memos for the union pension calculations, OSHA Headcount reporting and spreadsheets for the Non-Discrimination Testing for benefits.

Others duties as assigned by management.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

INTELLIGENCE

Demonstrate ability to acquire understanding and absorb new information rapidly. A “quick study”. This competency reflects neither motivation to learn nor willingness to accept change; rather, it reflects the intellectual capacity that, when combined with motivation, results in learning.

JUDGEMENT / DECISION MAKING

Demonstrates consistent logic, rationality, and objectivity in decision making.

CREATIVITY

Generates new (creative) approaches to problems or original modifications (innovations) to established approaches consistently looking for better ways to perform responsibilities.

PRAGMATISM

Generates sensible, realistic, practical solutions to problems.

EDUCATION

Meets educations requirements, formal and informal. Exhibits continuous learning though reading, seminars, networks, professional organizations.

INTEGRITY

Does not ethically cut corners. Remains consistent in terms of what one says and does and in terms of behavior toward others. Earns trust of coworkers, maintains confidences. Puts organization’s interests above self. Does what is right.

RESOURCEFULNESS

Seeks out and seizes opportunities, goes beyond the “call of duty”, passionately finds ways to surmount barriers. Action-oriented; achieving results despite lack of resources.

ORGANIZATION / PLANNING

Plans, organizes, schedules, and budgets in an efficient, productive manner. Focuses on key priorities. Effectively juggles multiple projects. Anticipates reasonable contingencies. Pays high level attention to detail. Manages personal time well.

EXCELLENCE

Demonstrates low tolerance for mediocrity. Requires high quality results. Exhibits conscientiousness and high sense of responsibility.

ADAPTABILITY

Adjusts quickly to changing priorities. Copes effectively with complexity.

LISTENING

“Tunes in” accurately to the opinions, feelings, needs of people. Understands impact of one’s behavior on others. Empathetic, patient. Lets others speak; listens actively.

TEAM PLAYER

Approachable. Earns a reputation for leading peers toward support of what is best for total company. Cooperates with supervisors (but is not a “yes person”) and establishes collaborative relationships with peers (without being a pushover).

COMMUNICATION - ORAL

Communicates effectively one to one. Demonstrates fluency, quickness on one’s feet,” clarity of organization of thought processes, and command of the language. people informed.

COMMUNICATION - WRITTEN

Writes clear, precise, well-organized emails, memos, letters while using appropriate vocabulary, grammar, and word usage.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Associate’s degree (A.A.) in Business or a related field or equivalent from two-year college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of:

Accounting software; Human Resource systems; Internet software; Order processing systems; Payroll systems; Spreadsheet software; Word Processing software.

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to employees of the organization. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ration, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

None required, payroll certification and/or formalized training and continuous education preferred.

OTHER SKILLS AND ABILITIES

Must be detail oriented and possess the ability to perform large quantity of data entry with high level of accuracy.

OTHER QUALIFICATIONS

Must be available to work overtime if needed; time off may be limited due to payroll schedule.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (None, Less than 1/3 - occasionally, 1/3 to 2/3 - frequently, More than 2/3 - regularly)

Frequently required to stand, walk or sit; Frequently required to use hands to finger, handle, or feel; Occasionally required to reach with hands and arms; Not required to climb or balance; Occasionally required to stoop, kneel, crouch, or crawl; Frequently required to talk or hear; Not required to taste or smell.

Lifts up to up to 15 pounds.

Uses Close vision; Color vision; Ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (None, Less than 1/3 - occasionally, 1/3 to 2/3 - frequently, More than 2/3 - regularly)

Not exposed to wet or humid conditions (non-weather); Occasionally exposed to work near moving mechanical parts; Not exposed to work in high, precarious places; Occasionally exposed to fumes or airborne particles; Not exposed to toxic or caustic chemicals; Occasionally exposed to outdoor weather conditions; Not exposed to extreme cold (non-weather); Not exposed to extreme heat (non-weather); Occasionally exposed to risk of electrical shock; Not exposed to work with explosives; Not exposed to risk of radiation; Occasionally exposed to vibration.

Level of Noise of the work environment is: Moderate noise

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• Office

Application Question(s):

• Are you willing to go through a criminal background check and E-Verify?

Education:

• Associate (Required)

Experience:

• payroll: 1 year (Required)

Work Location: In person