Address
Form of workSalary : $73,032.00 - $93,660.00 Annually
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 23DOT-HQ-0W464-1
Department: Dept. of Transportation
Division: Headquarters
Opening Date: 12/07/2023
Closing Date: 12/21/2023 11:59 PM Pacific
Description
About WSDOT
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.
The Opportunity
WSDOT Accounting and Financial Services (AFS) is currently seeking a Payroll Assistant Manager in Olympia, WA. AFS has oversight and responsibility for providing statewide financial services to WSDOT internal and external customers. AFS supports the WSDOT mission as the expert resource for accounting leadership and direction, delivering critical statewide accounting services. This includes development/implementation of statewide policy, managing statewide financial systems and data repositories, statewide financial reporting, managing interactions with state and federal regulators, delivery of statewide accounting services (payroll, vendor/contract payments, receivables, cash receipting, grant management, inventory management, project management, financial statement preparation, etc.), and providing statewide financial management, analysis and consultation to all programs within WSDOT.
The Payroll Assistant Manager for Systems, Data & Regional Support Services leads a team of Fiscal Analysts responsible for ensuring WSDOT Regional employees receive accurate and timely pay, for providing data and systems support, and for providing support for both the payroll helpdesk and imaging process. This position is the Payroll Manager's primary lead and advisor for all issues related to the application of non-Marine collective bargaining agreement rules as they relate to pay, DOTtime Maintenance & Operations, Fiscal Year End/Biennium End payroll tasks, and Payroll and Labor data reporting.
What to Expect
Among the varied range of responsibilities held within this role, the Payroll Assistant Manager will:
Qualifications
To be considered for this opportunity, the following are required:
Required skills and competencies include:
It is preferred that qualified candidates also have:
Important Notes
Why WSDOT
Check out this video to learn more:
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.
Contact us
For inquiries about this posting, you may contact the assigned Recruiter at Please be sure to reference 23DOT-HQ-0W464-1 in the subject line.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time emp...
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 23DOT-HQ-0W464-1
Department: Dept. of Transportation
Division: Headquarters
Opening Date: 12/07/2023
Closing Date: 12/21/2023 11:59 PM Pacific
Description
About WSDOT
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.
The Opportunity
WSDOT Accounting and Financial Services (AFS) is currently seeking a Payroll Assistant Manager in Olympia, WA. AFS has oversight and responsibility for providing statewide financial services to WSDOT internal and external customers. AFS supports the WSDOT mission as the expert resource for accounting leadership and direction, delivering critical statewide accounting services. This includes development/implementation of statewide policy, managing statewide financial systems and data repositories, statewide financial reporting, managing interactions with state and federal regulators, delivery of statewide accounting services (payroll, vendor/contract payments, receivables, cash receipting, grant management, inventory management, project management, financial statement preparation, etc.), and providing statewide financial management, analysis and consultation to all programs within WSDOT.
The Payroll Assistant Manager for Systems, Data & Regional Support Services leads a team of Fiscal Analysts responsible for ensuring WSDOT Regional employees receive accurate and timely pay, for providing data and systems support, and for providing support for both the payroll helpdesk and imaging process. This position is the Payroll Manager's primary lead and advisor for all issues related to the application of non-Marine collective bargaining agreement rules as they relate to pay, DOTtime Maintenance & Operations, Fiscal Year End/Biennium End payroll tasks, and Payroll and Labor data reporting.
What to Expect
Among the varied range of responsibilities held within this role, the Payroll Assistant Manager will:
- Deliver leadership and management of the Systems, Data & Regional Support Services Team.
- Responsible for leadership, performance reviews, training, and development of 7 payroll professionals.
- Act as the WSDOT designated payroll subject matter expert for WSDOT systems, data, and regional and Ferries HQ labor and payroll.
- Ensure compliance with RCW, WAC, CBA, various internal manuals and state and federal policies and procedures as it relates to the Systems, Data & Regional Support Services Team's areas of responsibility.
- Ensure the accurate and timely processing of WSDOT regional and Ferries HQ labor and payroll; and for ensuring compliance with CBA's, state and federal fiscal rules, policies and procedures pertaining to WSDOT labor and payroll.
- Extract and analyze payroll data from DOTtime, Cognos, TRAINS, HRMS and AFRS to ensure timely and accurate reporting of payroll-related financial data.
- Approve journal vouchers and payment vouchers prepared by the Systems, Data & Regional Support Services Team.
- Develop, implement, and monitor internal controls for payroll-related activities.
- Communicate procedural changes affecting regional and Ferries HQ labor and payroll to WSDOT employees, supervisors, and management.
- Publish Payroll and Labor related calendars and work schedule tables.
- Lead and/or participate in special projects related to WSDOT systems, data, and regional labor and payroll.
Qualifications
To be considered for this opportunity, the following are required:
- Bachelor's Degree in a financial field, with a minimum of 18 quarter or 12 semester hours of accounting. (Please note additional experience may substitute education.)
- Five (5) years of experience working in a financial field.
- Two (2) years of experience working in Payroll. (Please note additional education may substitute for experience.)
Required skills and competencies include:
- Strong leadership skills.
- Advanced analytical skills.
- Advanced oral and written communication skills.
- Strong organizational skills.
- Ability to work independently and in a team environment.
- Ability to work in a high stress environment with multiple competing priorities and deadlines.
- Ability to provide excellent customer service, including interacting with customers through verbal, written and face-to-face communication.
It is preferred that qualified candidates also have:
- Experience leading or supervising a team of financial professionals.
- Experience with WSDOT systems (i.e. DOTtime, Cognos, TRAINS).
- Experience with HRMS.
- Two (2) years of recent experience working in complex government accounting organizations.
- Some post-graduate education.
Important Notes
- This recruitment may also be used to fill additional positions per business needs.
- This position offers flexible/hybrid remote work options.
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
- In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Information on other compensation types for non-represented positions can be found in of the Washington Administrative Code.
- WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit
Why WSDOT
- Work-Life Balance - We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
- Paid Leave - In addition to 12 paid holidays, full-time employees earn up to 25 paid vacation days per year!
- Tuition Assistance - Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
- Plan For Your Future - WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to for more information.
Check out this video to learn more:
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the "References" section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.
Contact us
For inquiries about this posting, you may contact the assigned Recruiter at Please be sure to reference 23DOT-HQ-0W464-1 in the subject line.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time emp...
