Payroll And Tax Specialist

Payroll and Tax Specialist
We have an exciting opportunity to join our team as a Payroll and Tax Specialist! In this role, you will report to the HR Operations Manager and will primarily be responsible for processing bi-weekly payroll for 5,000+ employees. Ideally, you will have at least two years of experience working in a payroll department and must be comfortable working in a fast-paced environment.
Our corporate office is located in White Plains, NY.
Responsibilities:

• Responsible for bi-weekly payroll processing for 5,000+ employees.
• Enter and verify payroll control sheet data into each applicable payroll run and perform payroll entries including, but not limited to, deductions, payments, and retro payments.
• Understand Tax withholding requirements for multi-state and local taxes and set up taxes for employees based on their worked and lived in location.
• Create and distribute weekly/bi-weekly payroll reports to finance.
• Handles the registration process for state withholding tax ID/account, state unemployment insurance tax ID/account, and other local tax accounts.
• Ensures that the payroll agency (ADP) files monthly and quarterly reports timely and accurately to prevent penalties and interests.
• Manages year-end process including W2s and other tax forms.
• Run ad hoc reports from HRIS system for HRBPs and other leaders
• Assist with HRIS system updates and data entries such as: new hires, terminations, and status changes
• Reconcile and submit benefit invoices to accounts payable
• Perform routine audits and process adjustment entries (year-to-date taxes, taxable wages, earnings and deductions) on employee records.
• Accurately audit timesheets to ensure wages and benefits are properly processed.
• Manage and maintain policy assignments and balances (PTO, FMLA, STD, HSA Bank Accounts etc.).
• Research, analyze, and resolve all payroll discrepancies, escalating up to management as needed.
• Continually monitor all employee accounts and check for accuracy.
• Ensure accurate taxation and garnishment is applied to each employee record.
• Analyze and recommend new approaches, policies, and procedures to improve efficiency
• Respond to Employment Verification and unemployment requests.
• Communicate with HR teams to make necessary changes/updates to employee records.
• Remain in compliance with all legal and institutional requirements.
• Respond to employee questions in a timely manner.

Qualifications:

• Bachelor's degree and a minimum of 2 years of payroll experience required, including but not limited to timecard uploads, auditing payroll changes/timecard entries and payroll processing.
• Experience processing in multi-state payroll is a plus
• Excellent computer skills, including ADP Workforce Now and Microsoft Office
• Solid working knowledge of tax code
• Exceptional communication skills, both written and verbal
• Aptitude for numbers and exceptional commitment to accuracy
• Team-player with excellent interpersonal skills
• Outstanding problem solver and analytical thinking skills
• Attention to detail and ability to prioritize tasks
• Ability to maintain confidentiality

Ivy Rehab is a rapidly growing network of 500+ best-in-class outpatient physical, occupational, speech and ABA therapy clinics in the Northeast (CT, NJ, NY, PA, DE, MA, RI), the Midwest (IL, IN, MI, MN, OH), and the Southeast (NC, SC, VA). With 5,000 teammates and growing rapidly, our network consists of multiple brands in 15 states Clinics within our network are dedicated to providing exceptional care and personalized treatment to 7,500+ patients - both adults and children- every day. We are a values-based community of professionals that are committed to high performance and dedicated to Caring, Serving, and Growing together.

“It’s All About The People” at Ivy —our teammates, our patients, our referral sources, and the communities in which we operate. Find out more about our mission, values and culture here!
Ivy Rehab is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment.