Payroll And Accounting Specialist

Union Beer Distributors, a division of the Sheehan Family Companies, is a beverage distribution company with facilities in Brooklyn, New York and Secaucus, New Jersey. Union Beer’s service area encompasses New York City’s five boroughs and Long Island. Customers are offered an extensive portfolio of world class beer, cider, kombucha, wine, spirits, and non-alcoholic beverages. The company is committed to providing the highest level of service in the industry via its expert sales consultation and best in class order fulfillment capabilities. Union Beer proudly supports its local communities through charitable giving and outreach.

Objective: This team member will ensure that payroll, accounts payable bills, and prior day sales for Union Beer are accurately processed and paid through our various software systems. It is a unique opportunity for someone to be involved in various aspects of the business.

Salary Range: $65K-$70K annually

RESPONSIBILITIES:

Payroll Processing

• Enter and update information in the payroll system (i.e., employees’ hourly rates, salaries, bonuses/other compensation, time worked, paid leave and holidays, deductions, garnishment withholding, address changes, and other information.
• Prepare, review, and validate weekly payroll, including time and attendance, bonus, retroactive pay, mid-period increases, 401K payments, short-term and long-term disability based on HR determinations, garnishment, student loan and other statutory deductions).
• Process new hires, terminations, and maintain in physical files on location.
• Handle wage and employment verification forms with various agencies
• Communicate actively with Sales, HR, and Finance to review cross-departmental impacts and reconcile data.
• Review collective bargaining agreement to ensure union pay rates, dues, initiation, benefits and assessments are handled properly
• Process and provide payroll reports for weekly accounting postings
• Resolve and follow up on all payroll questions, requests and discrepancies
• Provide payroll training to backup personnel and support operations payroll

Accounts Payable

• Reconcile 3-way voucher invoices to purchase orders and work with the internal sales, receiving, operations, and inventory departments to investigate and correct variances
• Enter invoices into Nexus, inputting general ledger codes are properly
• Track due dates to ensure that all bills are paid in a timely fashion and that any discounts offered are taken
• Serve as back up to run accounts payable checks/ACH Direct Deposits weekly, including uploading purchase/cash disbursements journals for each batch into the banking system
• Regular filing of accounts payable invoices and shared inbox
• Handle and resolve vendor inquiries regarding account statements, questions regarding invoices, etc.
• Run reports and work with Accounts Receivables to offset balances

Reconciling Sales

• Verify that all sales invoices from deliveries are accounted for daily, using web-based register procedure
• Review, research, and reconcile invoices of all product returns and variances
• Ensure all invoice billing is executed in compliance with company accounting standards
• Resolve customer and Sales Representatives inquiries with inventory and A/R accounts within 24 hours
• Assist in tracking and obtaining missing invoices with Sales and Operations Departments
• Monitor all intercompany warehouse and product transfer and register the activity
• Work with Management team to ensure the process of filing, scanning, and storing of company invoices is documented properly

Other Responsibilities

• Assist Accounting Manager and staff accountant during audits
• Other duties as assigned

Required Skills/Abilities:

• High degree of professionalism and discretion regarding confidential information
• Strong attention to details with proactive approach to problem-solving
• Knowledge of inventory would be very helpful
• Proficiency and ease with computer systems
• Excellent written/oral communication and follow-up skills
• Bachelor Degree with prior payroll experience preferably with UltiPro (UKG)
• This is an on-site role located in Secaucus, NJ
• Schedule/Hours: Monday 1 pm to 10 pm, Tuesday to Friday 9 am to 6 pm, with some late days.

Why join us?

• Salary Range $65K-$70K annually
• Comprehensive Medical/Dental/Vision Insurance - $0 in-network deductible, better-than-average premium contribution
• Paid time off & holidays
• 401k Savings Plan with company match
• Growth & development opportunities
• Employee Assistance Program with Work-Life Services
• Employee Wellbeing Program
• Tuition Assistance Program
• Discounted Pet Insurance
• Personal technology and cell phone plan discounts
• Supplemental Plans available: Disability, Life Insurance, Legal & Identity Protection

Our employment package provides a top shelf combination that’s difficult to find elsewhere, including competitive pay, platinum-level health insurance, tuition reimbursement, a matched 401K, and so much more.

The Sheehan Family Companies are proud to be an equal opportunity employer. We believe in an inclusive culture that provides mutual respect with salary advancement based on merit and individual performance. Sheehan Family Companies is committed to equal employment opportunities and does not discriminate against any protected class. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

*In applying for this job and providing your phone number, you are authorizing the Sheehan Family Companies to contact you via text message for recruiting purposes. You may opt out of text messaging at any time.

To learn more visit www.unionbeerdist.com