Patient Service Representative- Mill Valley Pediatrics

Central Ohio Primary Care Physicians is seeking a Patient Service Representative for our Mill Valley Pediatrics Office in Marysville, OH. This position is a key point of contact for patients and provides patients and guests with a positive customer service experience from start to finish during their visit. This is a full-time role working Monday 8:00am-6:00pm, Tues-Friday 8:00am-5:00pm.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Communicate regularly with clinical staff to ensure patients and office needs are met. Collaborate with team to create a positive patient experience.

• Greet patients and complete established check-in procedures upon arrival. Responsible for registration, including data entry of patient information and insurance verification. Collect copays, deductibles and/or outstanding balances.

• Responsible for checking patients out and scheduling follow up appointments and communicating necessary items at time of check out.

• Answer phone calls and email inquiries from patients and COPC administrative departments in a timely manner; direct or escalate inquiries when needed. Contact patients for appointment reminders or scheduling purposes.

• Complete clerical tasks including but not limited to distributing mail and reports, filing, scanning, scheduling, data input, management of electronic fax inbox and general support to all office personnel.

• Ensure confidentiality of patient data and stay up to date with HIPAA regulations.

• Reconcile daily payment report and send to approver.

• Maintain patient records and organize, file, and pull chart when needed for appointment.

QUALIFICATIONS:

Experience, Education, Licensures & Certifications

• Preferred: 1 year of administrative experience in a healthcare related setting

• Required: High School diploma or GED; or at least six (6) months customer service or healthcare experience

Knowledge, Skills & Abilities

• Excellent interpersonal and verbal communication skills; as well as interpersonal relationship building abilities;

• Strong organizational and written communication skills;

• Ability to multi-task, prioritize, manage time effectively and respond timely to patients and/or visitors;

• Strong knowledge of HIPAA guidelines and understanding of patient privacy and ability to demonstrate a high level of confidentiality;

• Ability to work independently and in a team environment; and able to lead by example;

• Excellent computer skills, knowledge of Microsoft programs, and understanding of Electronic Health Record (EHR systems)