Part-Time Receptionist

Responsibilities:

• Greet and welcome parents and visitors as they arrive
• Answer, screen, and forward incoming phone calls
• Direct parents and visitors to the appropriate person, office, or classroom
• Provide accurate information in person and via phone/email
• Gather, wash, dry and fold laundry every day
• Assist with child database - ProCare
• Manage Book Check Out
• Handle confidential and sensitive information in a professional manner
• Maintain office security by following safety procedures and controlling access via the reception desk
• Assist with general administrative support as directed
• Perform other clerical duties (i.e., filing, photocopying, data entry)
• Receive, sort, and distribute daily mail/deliveries
• Keep inventory of office supply stock
• Ensure reception area is tidy and presentable, with all necessary supplies and materials (e.g., supplies, forms, and materials)
• Ensure each child is signed in and out every day
• Create, print, and assist with Farmer’s Market order forms
• Track Farmer’s Market orders and payments
• Create, print, and assist with Take Home Dinner order forms
• Manage Parent Tour sign-ups
• Manage Educator Workshop/Tour sign-ups
• Assist with Enrollment
• Assist with other Little Owl events: Parent Collaboratives, Parent Workshops, Art Auction, etc.
• Manage Parent Volunteers
• Email lists: update and maintain- Current, Alumni, Perspective, Educators
• Create fliers/ signup sheets/ handouts (Would initiate, but approval/changes done by Stephanie)
• Assist with fundraisers
• Point person for Konica copier: ink and maintenance/servicing
• Research community opportunities and involvement
• Staff Outlook calendar: update and maintain
• Calendars: Monthly, Important Dates, Early Closures
• Holiday Party coordinator/point person
• Miscellaneous projects and tasks are required

Minimum Requirements:

· High school diploma or general education degree (GED) required

· Excellent Customer Service skills

· Excellent communication skills

· Proficient in Microsoft Office

· Ability to organize and prioritize multiple tasks

· Ability to handle multiple responsibilities, task-oriented projects, and details simultaneously

· Ability to work independently and collaboratively

Work Hours and Rate of Pay:

· Available to work part-time between the hours of 7:30am to 5:30pm, Monday to Friday; approximately 10-20 hours per week

· The starting rate of pay is $16.50 per hour.

· Occasional evenings and weekends may be needed

Physical and Mental requirements:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions in the inside and outside environments. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of the job, an employee is regularly required to stand, walk, and sit; talk or hear, both in person and by telephone; use hands to finger, handle, or feel objects or controls; reach with hands and arms. An employee is required to stoop, kneel, bend, crouch, or crawl, climb, or balance and lift up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.

Mental Demands: While performing the duties of the job, the employee us regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or; work with constant interruptions and interact with administrators, team teachers, and other staff, parents, children, and others encountered in the course of work.

Work Environment: The employee works in a childcare setting, and the noise level is occasionally moderately loud.

This position reports to and works in conjunction with the administrative team of the executive director, program coordinator, curriculum coordinator, and administrative coordinator. See the Personnel Manual for specific reporting requirements.

Job Type: Part-time

Pay: $16.50 per hour

Expected hours: 10 – 20 per week

Schedule:

• Day shift

Work Location: In person