Part-Time Operations Manager

Benefits:

• Paid time off + Some Holiday Pay
• Competitive hourly wage based on experience level.
• Opportunity for growth and advancement within the real estate industry.
• Work alongside experienced professionals in a dynamic and supportive environment.
• Flexible Hybrid Work Schedule

Full Job Description:

We are seeking a highly organized, efficient, and proactive individual to join our real estate team, Your Home Group at Baird & Warner, as a Part-Time Operations Manager. The ideal candidate will be responsible for overseeing daily operations, managing administrative tasks, and providing personalized support to our real estate team. We are looking for someone who has a wealth of experience and expertise in executive administrative assistant roles. Real estate knowledge and experience is a plus!

Responsibilities:

1. Coordinate and manage daily and weekly operations and administrative tasks for the team.

2. Handle administrative tasks such as scheduling appointments, managing emails, and organizing documents.

3. Help in assisting and acting as the point person in all transaction coordination with our team's transaction coordinator from contract to close.

4. Assist with property management tasks including leasing, rent collection, and maintenance coordination.

5. Assist with marketing efforts including email campaigns, newsletters, mailing postcards, social media management, advertising, and promotional activities.

6. Act as a point of contact for clients, tenants, and vendors, providing exceptional customer service.

7. Coordinate meetings, events, and team outings/retreats.

8. Professionally prepare, distribute, and create reports, presentations, and correspondence as needed.

9. Assist with financial management tasks such as budgeting, invoicing, and expense tracking.

10. Facilitate and prepare client gifts and ongoing client campaigns.

11. Help coordinate and plan client events and special projects as directed by the team leads.

12. Some occasional after-hours or weekend work will be required with ample notice or for events and time sensitive projects.

Qualifications:

• MUST have strong organizational and multitasking skills with keen attention to detail.
• PreviousReal estate knowledge and experience or assisting large teams or departments is preferred.
• Excellent communication, customer service, and interpersonal skills is a must.
• Candidates must have the ability to help create and maintain positive relationships with team members, clients, and fellow agents.
• Proficient in Google Suite, Microsoft Office Suite, Adobe PDF, (CRM and MLS knowledge is a plus)
• Adaptable and willing to learn new technologies and systems as they are introduced and needed.
• Strong decision-making and problem solving abilities, with a proactive, positive, and solution-oriented mindset.
• Ability to meet deadlines in a fast-paced work environment, work independently, and prioritize tasks effectively is a must.
• Flexibility to work part-time hybrid work hours

If you are passionate about organizing, creating checklists and "to do" lists, find real estate interesting or have real estate experience, are a focused and efficient worker, have strong administrative and intrapersonal skills, and enjoy working with people, we would love to hear from you.

Hybrid Schedule at our Elmhurst office + WFH

Min. Hours Guaranteed = 23 hours/week.

Pay is extremely competitive based on experience.

Job Type: Part-time

Pay: $20.00 - $28.00 per hour

Expected hours: 23 – 30 per week

Benefits:

• Flexible schedule

Experience level:

• 5 years

Shift:

• Day shift

Weekly day range:

• Monday to Friday

Ability to Relocate:

• Elmhurst, IL 60126: Relocate before starting work (Required)

Work Location: Hybrid remote in Elmhurst, IL 60126